Operational Assistant_Executive

Office Coordinator

Location: Lancaster, PA (or applicable location)

Department: Administration

Employment Type: Full-Time

Compensation: $17-19/hr based on experience

Be the Heart of Our Office

At Ecore, we're transforming reclaimed materials into high-performance surfaces that make people’s lives better. We believe our people are the foundation of our success, and we're looking for an organized, customer-focused Office Coordinator who enjoys being the go-to person that keeps everything running smoothly.

In this role, you'll be at the center of daily office operations, creating a welcoming experience for employees, visitors, vendors, and customers while providing valuable administrative support across the organization. If you thrive in a fast-paced environment, enjoy multitasking, and take pride in creating an organized and professional workplace, we'd love to hear from you.

What You'll Do

Create an Outstanding Visitor Experience

• Welcome and assist visitors, ensuring a professional and friendly first impression of Ecore.
• Manage visitor access and coordinate meeting logistics.
• Schedule and maintain conference room calendars.
• Answer and direct incoming phone calls to the appropriate departments.

Keep the Office Running Smoothly

• Coordinate day-to-day office operations and administrative activities.
• Order and maintain office supplies, equipment, and inventory.
• Serve as the primary point of contact for office-related questions and requests.
• Manage incoming and outgoing mail, deliveries, and shipments.
• Prepare overnight packages and maintain postage equipment.
• Help maintain organized, professional common areas, reception spaces, and conference rooms.

Provide Administrative Support

• Support leaders and departments with administrative tasks and projects.
• Coordinate meetings, calendars, and travel arrangements.
• Assist with special projects and company initiatives as needed.

Support Compliance & Confidentiality

• Handle sensitive and confidential information with discretion and professionalism.
• Maintain accurate records and documents in accordance with company policies.
• Support document management and record retention practices.

What You Bring

Required Qualifications

• High school diploma or GED.
• Professional office, receptionist, administrative, or customer service experience.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Strong verbal and written communication skills.
• Excellent organization and time management abilities.
• Strong attention to detail and problem-solving skills.

Preferred Qualifications

• 1+ year of receptionist or administrative support experience.
• Experience supporting multiple stakeholders in a busy office environment.

What Makes You Successful

• You enjoy helping people and providing exceptional customer service.
• You are highly organized and can effectively manage multiple priorities.
• You take initiative and work independently while collaborating with others.
• You maintain professionalism and discretion when handling confidential information.
• You adapt quickly and remain calm in a dynamic environment with frequent interruptions.

Why Ecore?

At Ecore, you'll join a team that values innovation, collaboration, and continuous improvement. You'll have the opportunity to make an immediate impact by creating a positive experience for employees and visitors while helping support the daily operations that keep our business moving forward.

We are proud to be an Equal Opportunity Employer and are committed to creating an inclusive workplace where all employees can thrive.