Executive Assistant to the President

Job Summary The Executive Assistant strategically evaluates requests for the President’s time in relation to The California State University System (CSU), institutional priorities, initiatives, and external opportunities. Working closely with colleagues across the CSU, Office of the President, President’s Cabinet, University Development and Alumni Engagement leadership, university divisions, auxiliaries, and the President’s Spouse, the incumbent ensures the President is prepared, well-informed, and appropriately positioned for high-value engagements. The role also partners with the Associate Vice President for the President’s Office to coordinate engagement with leading senior executives, business and civic leaders, dignitaries, donors, and Cal Poly Foundation members in support of the university’s strategic and fundraising priorities.

Department Summary The Office of the President supports the university President who provides leadership for all aspects of Cal Poly operations. The President’s Office is committed to the pursuit of academic excellence, student success, service and community partnership through innovative leadership and collaboration. As stewards of Cal Poly, the presidential staff support the vision of the university president and the polytechnic Learn by Doing educational experience.

Key Qualifications Advanced, expert-level skill in managing highly complex schedules and calendars for senior executives, with a proven ability to prioritize appointments based on institutional goals and university priorities. A strong natural drive and enthusiasm for detailed, time-sensitive administrative work, combined with a preference for a focused, independent, and low-profile work style that provides discreet, behind-the-scenes support for executive priorities. Excellent communication skills: ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Highly proficient with online calendaring, advanced email management tools, virtual meeting platforms, artificial intelligence (AI), and institutional operating systems. Ability to work effectively in a high-level, high-profile, and fast-paced environment, with frequent interruptions and multiple levels of activity and priorities, while maintaining professional composure.

Education and Experience: Equivalent to graduation from a four-year college or university. Five years of progressively responsible administrative experience as secretary, executive secretary or senior level staff assistant. A graduate degree may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis. Licenses, Certificates, and Credentials: Possession of a valid driver’s license or the ability to obtain by date of hire.

Salary and Benefits Anticipated Hiring Range: $100,000 - $120,000 annually Classification Range: $64,284 - $160,320 annually Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable). Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.

About Cal Poly Known for its Learn by Doing philosophy, Cal Poly is ranked among the top 10 public universities in the nation. Each year, more than 23,000 top-tier students come to Cal Poly in San Luis Obispo and Cal Poly Maritime Academy in Solano County to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities, maritime and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit www.calpoly.edu. Working Within the California State University System As part of the California State University, the nation's largest public four-year university system, Cal Poly employees contribute to a broader mission of advancing knowledge, creating opportunity and serving the people of California. Watch: California State University Careers | Jobs, Benefits & Purpose

Equal Opportunity and Excellence in Education and Employment This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Cal Poly is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Supplemental Information Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Cal Poly is not a sponsoring agency for staff or management positions. Applicants for staff and management positions must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct. Positions are posted for a minimum of 14 calendar days.