Human Resources Generalist

Description

Job Overview

AVANCE is seeking an experienced, detail-oriented, and proactive Human Resources Generalist to support HR operations across Texas, Colorado, and California. This position is designed for an established HR professional with a strong foundation in human resources administration, multi-state compliance, HR systems, employee lifecycle processes, and leave administration. The ideal candidate is organized, resourceful, knowledgeable in HR practices, and capable of independently managing day-to-day HR responsibilities while ensuring accuracy, efficiency, and compliance. As a remote member of the Talent, Culture & Human Resources team, the HR Generalist will collaborate with internal departments and organizational leadership to maintain consistent HR processes, improve operational workflows, and deliver responsive HR services across multiple locations.

Job Responsibilities

• Multi-State HR Compliance:
• Support compliance with applicable federal, state, and local employment requirements across Texas, Colorado, and California.
• Maintain working knowledge of employment regulations, including wage and hour requirements, employment eligibility verification, protected leave, and required documentation.
• Monitor regulatory updates and assist with implementing necessary changes to HR procedures and practices.
• Conduct routine HR compliance audits and identify discrepancies requiring correction or escalation.
• HR Operations:
• Coordinate employee onboarding, transfers, promotions, position changes, and separations.
• Process and maintain employee documentation, including Form I-9, employment verification, and personnel records.
• Partner with Payroll, Benefits, and Talent Acquisition to ensure accurate and timely employee transactions.
• Support organizational changes, employee data updates, and established HR operational procedures.
• Respond to employee HR inquiries and coordinate appropriate follow-up or referrals.
• Manage assigned HR service requests, ensuring timely resolution and accurate documentation.
• Support updates with HR standard operating procedures, checklists, forms, and employee resources.
• Identify opportunities to improve HR workflows and collaborate with cross-functional teams on operational initiatives.
• Leave Administration & Benefits Coordination:
• Coordinate employee leave requests, including FMLA, ADA-related accommodations, and applicable state-specific leave programs.
• Track leave documentation, eligibility requirements, approvals, and return-to-work processes.
• Maintain accurate leave records and coordinate with employees, supervisors, and third-party administrators as appropriate.
• Support benefits enrollment, qualifying life events, employee benefit changes, and related documentation.
• Assist with benefits reconciliation, eligibility reviews, and employee benefits inquiries.
• Partner with Payroll and Benefits teams to ensure accurate processing of employee deductions and benefit-related changes.
• Escalate complex leave or benefits matters to appropriate HR leadership.
• HRIS Administration & Reporting:
• Maintain accurate employee information within Paylocity and other HR systems.
• Process employee data changes and conduct routine HRIS audits to ensure data integrity.
• Generate employee reports, organizational rosters, and HR compliance-related data.
• Support HR system implementations, integrations, enhancements, and standardized workflows.
• Other Duties:
• Participate in HR team meetings, trainings, organizational events, and department projects as required.
• Manage assigned tasks, priorities, and deadlines independently.
• Maintain clear communication and consistent follow-through across multiple locations.
• Support AVANCE's mission, organizational values, and commitment to a positive employee experience.
• Perform other duties as assigned that are consistent with the general scope and level of the position.

AVANCE Core Competencies

• Execution & Accountability
• Problem Solving & Decision-Making
• Communication & Influence
• Collaboration & Teamwork
• Stakeholder Focus
• Adaptability & Continuous Learning

Requirements

Education

Required

• High school diploma or associate’s degree in human resources, Business Administration, Management, or a related field.

Preferred

• Bachelor's degree in human resources, Business Administration, Organizational Development, or a related field.
• Professional HR certification, including SHRM-CP, PHR, or equivalent.

Work Experience

Required

• Minimum four (4) years of professional human resources experience, preferably in an HR Generalist, HR Operations, or comparable position.
• Demonstrated experience managing employee lifecycle processes, HR documentation, and HRIS transactions.
• Experience supporting leave administration, benefits coordination, or similar HR operational functions.
• Must reside in Texas.

Preferred

• Five (5) or more years of progressive human resources experience.
• Experience supporting multi-state HR operations, particularly Texas, Colorado, and California.
• Experience with Paylocity or comparable HRIS platforms.
• Experience supporting HR compliance audits, system implementations, or process improvement initiatives.
• Experience working in nonprofit, education, or early childhood education environments.
• Bilingual proficiency in English and Spanish.

Additional Skills

• Strong attention to detail and commitment to data accuracy.
• Ability to handle confidential and sensitive information with discretion.
• Ability to independently manage multiple priorities and meet deadlines.
• Effective verbal and written communication skills.
• Professional customer service orientation and ability to work effectively with employees at all organizational levels.
• Ability to follow established processes while recognizing when an issue requires escalation.
• Proficiency with Microsoft Office applications and ability to learn HRIS, ticketing, workflow, and other business systems.
• Ability to prepare reports, maintain spreadsheets or trackers, and review information for completeness and accuracy.
• Ability to work independently and collaboratively in a fast-paced, multi-site environment.
• Ability to maintain confidentiality and exercise professional judgment.
• Ability to work effectively in a remote environment.

Travel

• Ability to travel to various sites: Dependable transportation is required daily with a valid driver’s license, a clean driving record (subject to annual MVR (Motor Vehicle Report) check and policy), current auto liability insurance and be bondable by AVANCE, Inc.
• Travel required up to 20% of the time for work-related site visits, meetings, and functions.

Working Conditions

• Work is generally performed in an office environment.
• Noise level in the work environment is moderate to occasionally loud (examples: business office with computers and printers, light to moderate traffic, human voices).
• Standard office equipment generally used includes:
• Telephone
• Personal Computer (monitor, keyboard, and mouse) or Tablet
• Printer/Photocopy Machine
• Calculator
• May be required to operate a motor vehicle during the course of duties.

Mental and Physical Demands

Maintain emotional control under stress; work with interruptions and deadlines; walking, standing, stooping, bending, pulling and pushing, use hands to finger, handle or feel; reach with hands and arms; occasional: lifting/carrying, pulling/pushing 10-30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Environmental Factors

Occasional exposure to biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.). Occasional expose to weather related conditions when working in outside environment/neighborhoods and events.