Human Resources Generalist II-College of Nursing

Classification Title

Human Resources Generalist II

Classification Minimum Requirements

• Bachelor's degree in an appropriate area and two years of relevant experience;
• or an equivalent combination of education and experience.

Job Description

• The Human Resources Generalist II is a key member of the College of Nursing
• Human Resources team, providing comprehensive, customer-focused HR support
• throughout the employee lifecycle for faculty, staff, postdoctoral associates,
• OPS employees, graduate assistants, and other academic personnel. This is an
• in-person position that requires regular on-site presence to support the
• College's workforce and HR operations.

• Reporting to the Associate Director of Human Resources, this position is
• responsible for coordinating recruitment and hiring activities, onboarding and
• offboarding processes, payroll and leave administration, personnel transactions,
• records management, and general HR operations. The Human Resources Generalist II
• ensures compliance with university policies, state and federal regulations, and
• employment laws while delivering high-quality service to employees and
• leadership.

• The Human Resources Generalist II works closely with college leadership,
• faculty, staff, and administrators to provide guidance on human resources
• processes, policies, and procedures. This position supports the College's
• workforce needs through the efficient administration of HR transactions,
• staffing activities, employee support services, and operational initiatives that
• foster a positive employee experience and effective HR service delivery.

• The ideal candidate is detail-oriented, highly organized, and able to manage
• multiple priorities in a fast-paced academic healthcare environment. Success in
• this role requires strong interpersonal and communication skills, sound
• judgment, a commitment to confidentiality, and the ability to build
• collaborative relationships while providing responsive and professional human
• resources support.

Recruitment and Staffing

• Provides comprehensive support throughout the recruitment and hiring process

for faculty and staff positions.

• Coordinates position postings, recruitment activities, candidate

communications, interview scheduling, and hiring processes.

• Ensures recruitment activities comply with university policies, equal

employment opportunity guidelines, and hiring procedures.

• Assists hiring managers and search committees with recruitment timelines,

candidate evaluations, interview processes, and hiring documentation.

• Develops and coordinates campus visit itineraries for faculty and staff

• candidates, including scheduling meetings, travel arrangements, accommodations,
• and other logistics.

• Drafts offer letters, appointment documentation, and related hiring materials.
• Serves as a resource to hiring managers regarding recruitment procedures,

employment requirements, and staffing best practices.

• Supports workforce planning, recruitment outreach activities, and retention

initiatives as assigned.

Onboarding and Offboarding

• Coordinates pre-employment activities, including background screenings,

employment verifications, credential collection, and required documentation.

• Facilitates onboarding processes for new faculty and staff to ensure a smooth

transition into the College and University.

• Prepares and distributes onboarding materials and coordinates access to

systems, equipment, workspaces, and required resources.

• Conducts new employee orientations and serves as a resource regarding

policies, benefits, and university procedures.

• Ensures completion of required onboarding documentation, training

requirements, and compliance activities.

• Coordinates employee separations, retirements, transfers, and offboarding

activities.

• Processes separation paperwork and facilitates completion of required

separation procedures.

• Coordinates the return of university property, removal of system access, and

completion of offboarding checklists.

• Maintains onboarding and offboarding records and identifies opportunities to

enhance the employee experience.

HR Administration, Payroll, Leave, and Employee Transactions

• Processes a variety of personnel transactions, including hires,

• reappointments, employment changes, salary actions, funding changes,
• terminations, retirements, and other employee lifecycle events.

• Coordinates payroll-related activities and reviews transactions for accuracy

and compliance.

• Reviews and processes personnel funding distributions and payroll adjustments.
• Assists employees and supervisors with time reporting, leave administration,

and payroll-related questions.

• Processes leave requests and leave-related transactions in accordance with

university policies and applicable regulations.

• Coordinates Family and Medical Leave (FMLA) and other leave programs,

including documentation, tracking, and system processing.

• Ensures graduate assistants, fellows, OPS employees, and other personnel

actions are processed accurately and timely.

• Maintains personnel records and employment documentation in accordance with

university and regulatory requirements.

• Provides guidance to faculty, staff, and administrators regarding HR policies,

procedures, and employment-related processes.

• Collaborates with the Associate Director of Human Resources and University

• stakeholders to ensure efficient processing of personnel transactions and
• compliance with applicable regulations.

Employee Support, Records Management, and Operational Excellence

• Provides responsive customer service and HR support to faculty, staff, and

administrators regarding employment processes and HR services.

• Maintains personnel files, employment records, licensure documentation,

academic credentials, and other required records.

• Assists with compliance reporting, audits, credential tracking, and data

requests.

• Develops and maintains HR procedures, reference materials, and process

documentation.

• Participates in special projects, process improvement initiatives, and

operational activities supporting College and University objectives.

• Identifies opportunities to improve efficiency, accuracy, service delivery,

and the employee experience.

• Supports employee engagement, recognition, orientation, and other HR

initiatives as assigned.

• Performs other related duties to support the operational needs of the College

of Nursing Human Resources Office.

Expected Salary

$60,000-$65,000

Required Qualifications

• Bachelor's degree in an appropriate area and two years of relevant experience;
• or an equivalent combination of education and experience.

Preferred

• Bachelor’s degree in Human Resources, Business Administration, Public

Administration, or a related field.

• Two or more years of professional human resources experience, preferably in

higher education, healthcare, or other complex organizational environments.

• Experience supporting faculty and staff recruitment, onboarding, payroll

administration, leave processing, and employee lifecycle transactions.

• Knowledge of human resources principles, practices, and applicable federal

and state employment laws and regulations.

• Experience interpreting and applying HR policies, procedures, and

employment-related guidelines.

• Demonstrated ability to manage multiple priorities, meet deadlines, and

maintain a high level of accuracy and attention to detail.

• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook,

Teams, and SharePoint.

• Experience using Salesforce or similar customer relationship management (CRM)

• systems to track requests, manage workflows, and provide customer service
• support.

• Experience utilizing Smartsheet for project tracking, workflow management,

reporting, dashboards, or process improvement initiatives.

• Experience using Asana or similar project management platforms to coordinate

work, manage deadlines, and collaborate across teams.

• Demonstrated ability to communicate effectively with diverse stakeholders,

including faculty, staff, administrators, and external partners.

• Strong customer service skills with the ability to handle sensitive and

confidential information with discretion and professionalism.

• Experience developing and maintaining process documentation, reference

guides, and standard operating procedures.

• Ability to analyze information, identify process improvements, and recommend

solutions to enhance operational efficiency.

• Experience working in a collaborative, team-oriented environment while

maintaining the ability to work independently and exercise sound judgment.

• Professional certification in Human Resources (SHRM-CP, SHRM-SCP, PHR, or

equivalent) preferred.

Special Instructions to Applicants

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No