HR Generalist – Leave Administration

Summary

• The HR Generalist – Leave Administration serves as the primary administrator for
• all employee leave programs, including Family and Medical Leave (FMLA),
• disability, military leave, workers’ compensation coordination, and other
• approved leaves of absence. This position ensures compliance with all applicable
• federal, state, and local leave regulations while providing exceptional support
• to employees and managers throughout the leave process. The position also
• assists with employee relations, accommodations, return-to-work programs, and
• other human resources functions as assigned.

Major Duties and Responsibilities

• Leave Administration
• Administer all leave of absence programs including FMLA, ADA accommodations,

• disability leave, military leave, personal leave, paid family leave, and
• state-specific leave programs.

• Serve as the primary point of contact for employees and managers regarding

leave-related questions and requests.

• Review leave requests and determine eligibility in accordance with company

policy and applicable laws.

• Issue required leave notices, certifications, designation notices, and

related documentation.

• Track and manage all leave cases from initiation through return to work.
• Maintain accurate leave records and ensure compliance with all documentation

requirements.

• Monitor intermittent leave usage and ensure proper tracking of leave hours.
• Coordinate with third-party leave administrators, insurance carriers,

payroll, and management as needed.

• Track employee benefit premium payments during periods of leave.
• Coordinate return-to-work processes, including fitness-for-duty

certifications and accommodations.

• Ensure all required physical capability forms and physical agility testing

requirements are completed prior to return to duty.

• Maintain leave administration reports and provide regular updates to HR

leadership.

ADA & Accommodations

• Coordinate the interactive process for reasonable accommodation requests.
• Partner with employees and management to identify and implement reasonable

accommodations.

• Maintain documentation related to ADA requests and accommodations.

Workers’ Compensation & Light Duty Coordination

• Assist with return-to-work planning and transitional duty assignments.
• Coordinate light-duty opportunities with department leadership.
• Monitor employees participating in modified duty programs.

Employee Relations & Compliance

• Assist employees and managers with HR-related inquiries.
• Provide guidance on company policies and procedures.
• Support investigations and employee relations matters as assigned.
• Ensure compliance with federal, state, and local employment regulations.

HR Operations

• Assist with onboarding and orientation.
• Process employee status changes and maintain personnel records.
• Support HR projects and initiatives as assigned.

Minimum Qualifications

• Bachelor’s degree in Business Administration or Human Resources

administration/management required

• Effective oral and written communication skills.
• Good interpersonal skills.
• Self-motivated and organized.
• Basic mathematical skills.
• Computer knowledge including Excel, Access, Microsoft Word.
• Minimum of 4 years of Human Resources or administrative experience with

knowledge of human resources functions and laws.

Preferred Qualifications

• 3+ years of leave administration experience.
• Experience administering FMLA, ADA, disability, and state leave programs.
• Experience working with third-party leave administrators.
• Knowledge of federal and state leave regulations.
• Experience with HRIS systems such as UKG.
• Associates degree
• SHRM-CP, PHR, CLMS, or similar certification required if .

Physical Requirements

• Occasionally:  Walking inside, carrying no greater than 25 pounds, kneeling,

stooping, bending, leaning.

• Frequently:  Hearing/listening, clear speech, reaching, touching, typing.
• Constantly:  Sitting, seeing.