Human Resources Generalist

Job Details: Job Location: Westchester - White Plains, NY, Position Type: Full Time, Salary Range: $60000.00 - $65000.00Salary, POSITION DESCRIPTION TITLE Human Resources Generalist DEPARTMENT: Human Resources FLSA STATUS: Exempt EMPLOYMENT STATUS: Full Time BASIC FUNCTION The Human Resources Generalist will oversee the full-cycle, day-to-day operations of the Human Resources (HR) department. Responsibilities include recruiting and interviewing staff, managing onboarding and offboarding processes, administering benefits, and ensuring compliance with employment laws such as FMLA, ADA, FLSA, I-9, and E-Verify. The Generalist will also support the enforcement of company policies and procedures. Under general supervision, this role performs HR functions of routine to moderate complexity, including employee relations, benefits administration, compensation, and employee services, following established policies, procedures, and guidelines. The Generalist assists in implementing and administering personnel policies and programs to ensure alignment with HR and overall business objectives, and is responsible for general payroll functions, including timely and accurate reporting. ORGANIZATIONAL RELATIONSHIPS Reports to: • VP/Director Human Resources Supervises: • None ESSENTIAL DUTIES • Administer and manage employee benefits programs, including health insurance, retirement plans, and leave policies. • Conduct regular audits of HR processes and practices to ensure compliance and identify opportunities for improvement. • Maintain accurate employee records and HR databases. • Review, track, and document compliance with mandatory and non-mandatory training, continuing education, and work assessments. This includes safety training, anti-harassment training, professional licensure, and certifications. • Recruit, interview, and facilitate the hiring of qualified job applicants; collaborate with department managers to identify required skills and competencies for open roles. • Conduct or coordinate background checks and employment eligibility verifications. • Facilitate and manage new hire orientation. • Utilize the applicant tracking system to manage recruitment activities. • Prepare regular reports for management regarding HR functions and initiatives. HR- Generalist Job Description 05/2025 Page 2 of 4 • Perform routine tasks necessary to administer and execute HR programs, including but not limited to: • Compensation and benefits • Leave administration • Disciplinary actions • Dispute resolution and investigations • Performance and talent management • Employee recognition and morale • Occupational health and safety • Training and development • Respond to employment-related inquiries from applicants, employees, and supervisors, escalating complex or sensitive matters to the VP of Human Resources. • Participate in disciplinary meetings, terminations, and investigations. • Ensure compliance with federal, state, and local employment laws and regulations, including FMLA, ADA, and FLSA; recommend policy updates as needed. • Stay current with HR trends, best practices, regulatory changes, and new technologies in the field. • Maintain personnel files in accordance with federal, state, and local requirements. • Handle notifications of wage garnishments, liens, and court-ordered wage assignments. • Provide clarification and guidance on HR policies and procedures as requested. • Assist with short-term disability (STD), long-term disability (LTD), and workers’ compensation (WC) paperwork and processes. • Coordinate the employee separation and termination process, including: • Preparation of separation documentation • Conducting exit interviews • Managing COBRA notifications and enrollment • Support special projects as assigned. • Perform other related duties as required. KNOWLEDGE, SKILLS & ABILITIES • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines. • Excellent verbal and written communication skills. • Strong problem-solving skills and the ability to work both independently and collaboratively. • High attention to detail. • Strong analytical and critical thinking abilities. • Proficiency in HRIS platforms and related software. • Ability to act with integrity, professionalism, and confidentiality. • Thorough understanding of employment-related laws and regulations. • Ability to interact effectively with personnel at all levels of the organization. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.), including the ability to create and manipulate various document types. HR- Generalist Job Description 05/2025 Page 3 of 4 • Ability to safeguard confidential and sensitive information, recognizing the potential legal and personal consequences of unauthorized disclosure. • Ability to assess a situation and determine the appropriate solution and process to follow based on the nature of the task or transaction. PARTNERSHIP DEVELOPMENT QUALITIES • Demonstrates inclusiveness – Fosters respect for all individuals and perspectives. Shows a personal commitment to creating a hospitable and welcoming environment for everyone. • Demonstrates adaptability – Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a dynamic environment. Modifies one’s approach based on new insights or information. • Demonstrates self-development – Takes personal responsibility for one’s own learning and growth through a process of self-assessment, reflection, and action. • Demonstrates effective communication – Clearly conveys information and expresses ideas and facts. Uses active listening skills and shows openness to others' perspectives. • Demonstrates teamwork – Prioritizes group success over individual interests and contributes to coordinated, collaborative efforts. Effectively adapts to changing priorities, situations, and team dynamics. • Demonstrates service-mindedness – Focuses on service delivery by establishing and maintaining positive relationships with internal and external colleagues and clients. Remains approachable, accessible, and responsive. • Demonstrates stewardship – Acts responsibly with resources entrusted to them, including company time and property, while demonstrating accountability and sound ethical judgment. • Demonstrates motivation – Shows initiative, drive, creativity, and persistence in taking action, solving problems, and pursuing innovation. Qualifications: QUALIFICATIONS / EXPERIENCE • Bachelor’s degree from a four-year college or university -OR- • Minimum four (4) years of related work experience -OR- • Combination of both education and related work experience PHYSICAL REQUIREMENTS • Must be able to lift up to 15 pounds occasionally. • Must be able to access and navigate all departments within the organization’s facilities. • Prolonged periods of sitting at a desk and working on a computer.