Human Resources (HR) Manager

General Purpose

The Human Resources Manager is responsible for overseeing human resources functions and payroll processing within a skilled nursing facility. This role ensures accurate and timely employee compensation, regulatory compliance, and a supportive work environment. The Human Resources Manager serves as a key resource for staff, management, and leadership in matters related to human resources, payroll, benefits, and compliance.

Responsibilities

Human Resources Responsibilities

• Coordinate recruitment efforts, including posting job openings, screening applications, and scheduling interviews.
• Facilitate new hire onboarding, orientation, and completion of required employment documentation.
• Maintain confidential employee records in accordance with applicable federal and state laws, HIPAA requirements, and facility policies.
• Track employee licensure, certifications, in-service training, and performance evaluations.
• Assist with employee relations issues, disciplinary documentation, and workplace investigations under the direction of the Administrator or HR Director.
• Respond to employment verification and wage history requests in accordance with facility policy.
• Educate employees regarding HR policies, employee benefits, leave procedures, and workplace expectations.

Payroll Responsibilities

• Process biweekly or semi-monthly payroll using facility payroll systems.
• Accurately collect, verify, and enter timecard data, paid time off (PTO) requests, and attendance corrections.
• Maintain payroll records and ensure proper deductions, garnishments, taxes, and direct deposit processing.
• Coordinate with the Business Office and/or corporate payroll team to resolve payroll discrepancies and errors.
• Prepare and distribute pay stubs, W-2 forms, and other payroll-related documentation.
• Ensure compliance with federal and state labor laws, wage and hour regulations, and payroll requirements.

Compliance & Reporting

• Assist with preparation for audits, surveys, and inspections related to HR and payroll operations.
• Generate HR and payroll reports for leadership, internal analysis, and regulatory agencies as required.
• Ensure timely completion and maintenance of I-9 forms, background checks, and employee screening requirements.
• Remain current on labor laws, wage regulations, payroll requirements, and HR compliance standards.

Qualifications

• Regular and reliable attendance is required to perform the essential functions of this position.
• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• Minimum of three to five years of HR and payroll experience, ideally in healthcare or another regulated environment.
• Proficiency with payroll systems such as ADP, Paycom, Kronos, or similar platforms, as well as HRIS systems.
• Strong knowledge of federal and state labor laws, wage regulations, and compliance standards.
• Excellent organizational, communication, and problem-solving skills.
• Ability to maintain confidentiality and appropriately handle sensitive employee information.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Office-based role within a skilled nursing facility, which may require walking between departments and facility locations.
• Standard work hours with occasional extended hours during payroll processing periods, audits, surveys, or special projects.
• Fast-paced healthcare environment requiring multitasking, attention to detail, and the ability to meet deadlines.
• Must be able to lift and carry items weighing up to 15 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is typically low to moderate.
• Fast-paced setting that requires responsiveness to time-sensitive needs and regulatory requirements.
• Collaborative environment with frequent coordination among nursing, billing, administration, department leaders, and external vendors.
• Structured and compliance-driven workplace requiring strict adherence to healthcare regulations, confidentiality requirements, including HIPAA, and documentation standards.
• Requires adaptability, discretion, and professionalism when handling sensitive matters involving employees, residents, families, and staff.

Disclaimer

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.