Collections Paralegal

SouthLaw, P.C. is a nationally recognized law firm specializing in mortgage banking and creditors’ rights. Our practice areas include foreclosure, bankruptcy, evictions, real estate collections, and related civil litigation.

We are seeking a dependable, detail-oriented Collections Paralegal to join our Overland Park team. This is an excellent opportunity for someone who enjoys working in a fast-paced legal environment, takes pride in producing accurate work, and is motivated to take ownership of their responsibilities.

The ideal candidate is organized, proactive, and comfortable balancing multiple priorities while meeting deadlines. We value individuals who demonstrate initiative, exercise good judgment, communicate effectively, and take a solutions-oriented approach to their work.

Prior experience in collections or creditors’ rights is beneficial but not required. We are willing to train the right candidate on our specific practice areas and procedures.

Benefits

• 401(k) with employer matching up to 3%, subject to a three-year vesting schedule
• Medical insurance
• Dental insurance, with the base-rate premium paid by the firm
• Vision insurance, with the base-rate premium paid by the firm
• Life insurance
• Short-term and long-term disability coverage
• Paid time off (PTO)
• Competitive compensation based on experience and qualifications

Job Purpose

The Collections Paralegal plays an important role in supporting the firm’s fast paced pre-judgment and post-judgment collection processes. This position is responsible for preparing and filing legal documents, managing assigned files, monitoring deadlines, maintaining accurate case records, and helping ensure matters progress efficiently through the legal process.

Success in this position requires strong organizational skills, attention to detail, critical thinking, and the ability to independently prioritize and follow through on assignments. The individual will work closely with attorneys, clients, court personnel, and other members of the legal team.

Duties and Responsibilities

Legal Document Preparation and Review

• Draft, prepare, and review legal documents related to pre-judgment and post-judgment collection matters, including demand letters, petitions, motions, settlement agreements, and other court filings.
• Review and analyze client-provided documentation, including account statements, contracts, payment histories, and supporting records, to ensure information is accurate, complete, and sufficient for document preparation.
• Identify discrepancies, missing information, or documentation deficiencies and take appropriate steps to obtain clarification or additional documentation from clients.
• Ensure legal documents are prepared accurately and in accordance with applicable court requirements, client guidelines, and firm procedures.
• Make revisions and corrections to legal documents as needed, following direction from attorneys and clients.

Case Management and Court Coordination

• Manage assigned files throughout the pre-judgment and post-judgment collection process, ensuring timely completion of tasks and continued progression of matters.
• Prepare and electronically file pleadings and other legal documents with the appropriate courts in accordance with applicable filing requirements and deadlines.
• Monitor and maintain calendars for hearings, court appearances, filing deadlines, and other important case events.
• Coordinate hearing preparation, obtain hearing results from attorneys and court personnel, and communicate relevant updates to clients.
• Monitor incoming correspondence, court notices, and electronic court filings, promptly identifying and addressing matters requiring attention or follow-up.
• Communicate with opposing counsel and other parties regarding case-related issues, settlement discussions, and resolution of matters within established guidelines.
• Recognize potential issues or delays, exercise sound judgment in determining appropriate next steps, and escalate matters requiring attorney or client involvement.

File Maintenance and Communication

• Maintain accurate and current case information in the firm’s case management system, CaseMax, including documenting client communications, case activity, and important developments.
• Review, organize, image, and label documents to ensure electronic files are complete, properly maintained, and readily accessible.
• Maintain consistent and professional communication with attorneys, clients, court personnel, and other team members to facilitate the efficient handling of assigned matters.
• Independently track outstanding tasks and follow up on pending items to ensure matters do not stall due to incomplete documentation, unanswered requests, or missed follow-through.
• Collaborate with department colleagues, provide backup support when needed, and contribute to the overall efficiency and success of the team.

Qualifications

• High school diploma or equivalent.
• At least two years of office experience.
• At least one year of applicable legal experience preferred, but not required.
• Experience in collections, creditors’ rights, or civil litigation is a plus.
• Strong organizational skills and attention to detail.
• Ability to manage multiple assignments, prioritize competing deadlines, and work independently.
• Strong written and verbal communication skills.
• Demonstrated problem-solving skills and the ability to exercise sound judgment.
• Intermediate proficiency in Microsoft Office applications.
• Strong data entry and word processing skills.
• Ability to thrive in a fast paced, deadline driven environment while independently evaluating situations, applying critical thinking and sound judgment, prioritizing competing demands, and proactively determining appropriate next steps.
• Eligible to work in the United States

Working Conditions

This position is based in our Overland Park, Kansas office and operates in a professional office environment. The role involves regular computer use, document preparation, electronic filing, email correspondence, calendar management, and telephone communication.

Physical Requirements

The ability to work in an office environment, in front of a computer, while drafting documents, responding to emails, managing calendars and answering phones.

For more information about SouthLaw, please visit www.southlaw.com.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at times with or without notice.

SouthLaw, P.C. is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability or handicap, veteran status, or any other characteristic protected by law.