Legal Assistant

Legal Assistant In-Office Position | Full-Time We are seeking a highly organized, detail-oriented, and dependable Legal Assistant to support attorneys with a wide range of confidential legal and administrative functions. This position is ideal for someone who thrives in a fast-paced legal environment, has strong writing and organizational skills, and is comfortable managing multiple deadlines and priorities with accuracy and discretion. Position Summary The Legal Assistant provides comprehensive legal and administrative support to attorneys, including document preparation, court filings, client communication, scheduling, and case management. The ideal candidate is professional, proactive, highly organized, and able to handle sensitive legal matters with confidentiality and precision. Key Responsibilities • Support day-to-day legal and administrative functions, including: o Drafting routine legal documents such as motions for extension of time, notices, certificates of service, and proposed orders o Preparing shell pleadings, discovery responses, and summary judgment materials o Assembling exhibits, tables of contents, and tables of authorities for briefs o Labeling and organizing documents for production o Entering, retrieving, and managing data in firm databases and case management systems • Provide litigation and filing support by: o Filing pleadings and legal documents in state and federal courts, including e-filing systems o Ensuring compliance with court rules, procedures, and formatting requirements o Researching local court rules, procedures, case law, and citation accuracy using online resources • Assist with communication and correspondence by: o Composing routine correspondence such as cover letters, acknowledgments, and confirmations o Communicating with clients, opposing counsel, court personnel, and the public as directed by attorneys o Exercising discretion regarding confidential case information • Support administrative and office operations by: o Scheduling appointments, maintaining attorney calendars, and docketing deadlines o Coordinating logistics for meetings, conferences, depositions, and travel arrangements o Greeting visitors, preparing conference rooms, and providing reception support when needed o Performing general office tasks including typing, scanning, copying, faxing, and file maintenance Legal and Case Management Responsibilities • Support attorneys with case workflow and billing-related tasks, including: o Entering attorney time narratives and assisting with billing procedures as directed o Following up on assignments to ensure completion of tasks and deadlines o Maintaining organized case files and documentation systems o Assisting with client communication coordination and case updates • Maintain legal compliance and document accuracy by: o Proofreading legal documents for grammar, formatting, and accuracy o Ensuring proper document formatting and filing standards are met o Learning and applying legal terminology, procedures, and court requirements o Supporting database and records management for case information Other Duties as Assigned • Provide additional legal, administrative, and operational support to attorneys and staff as needed to ensure efficient office workflow and case management • Assist with special projects, document organization, file audits, and administrative initiatives as assigned • Support coverage needs for reception, scheduling, mail handling, and general office coordination during busy periods or staff absences • Adapt to changing priorities and deadlines in a fast-paced legal environment while maintaining professionalism and attention to detail • Perform other duties and responsibilities as assigned to support the overall needs of the firm and legal team Required Qualifications • High school diploma or GED required; additional training in legal, secretarial, or administrative studies preferred • Minimum of 3 years of legal assistant, administrative, or related office experience (or equivalent combination of education and experience) • Strong knowledge of office procedures, file management systems, and administrative practices • Proficiency with Microsoft Word and general computer applications • Ability to type accurately at a minimum of 60 words per minute • Strong written and verbal communication skills, including grammar and proofreading • Ability to read, interpret, and organize legal documents and correspondence • Ability to learn legal terminology, court procedures, and filing requirements Preferred Experience • Experience with: o Legal document preparation and court filings (state and federal) o E-filing systems and litigation support o Case management databases and legal office software o Client communication in a legal or professional services environment o Scheduling, docketing, and calendar management Key Competencies • Highly organized with strong attention to detail • Excellent written communication and proofreading skills • Able to manage multiple deadlines and competing priorities • Discreet and trustworthy with confidential information • Strong analytical and problem-solving abilities • Professional, dependable, and team-oriented • Able to follow complex oral and written instructions • Flexible and willing to support attorneys and staff as needed Physical Demands This position requires prolonged periods of sitting, computer use, and document handling. The role may occasionally require standing, walking, and lifting or moving items up to 25 pounds. Visual ability for close reading and document review is required. Working Conditions This position is performed in a professional office environment and requires regular movement throughout the office, lifting and transporting office materials, and frequent interaction with staff, vendors, and visitors. Some lifting and occasional work at heights may be required when stocking supplies or retrieving materials. The role may require managing multiple clerical and operational tasks simultaneously while maintaining professionalism, responsiveness, and accuracy. Scope of Position This job description does not limit the tasks that an employee may reasonably be requested to perform. Substantive changes to this job description may be necessary to meet the changing business needs of the Firm. Employees are expected to contribute to a collaborative work environment where teamwork, flexibility, and shared responsibility are highly valued Additional Expectations • Promote positive work habits, including effective communication, teamwork, and professionalism • Provide constructive assistance and guidance to coworkers and third-party representatives • Comply with safe work practices and maintain a safe working environment • Contribute to providing high-quality service and support to Firm personnel and clients • Understand and appropriately apply Firm policies, practices, and procedures • Demonstrate a team-first mentality and willingness to assist with responsibilities as needed If you are organized, proactive, and interested in supporting a collaborative legal environment, we encourage you to apply. Salary: N/A