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LEGAL & RISK PARALEGAL

Trevose, Pennsylvania | Full-time | Hybrid (3 days in office) | Non-Exemmpt

Looking to take your paralegal skills in-house? Active Day is seeking an exceptionally organized, proactive professional to work directly with our General Counsel and help run the administrative side of a busy, multistate legal and risk function. This is well-suited to a law-firm litigation paralegal or legal support professional who is excellent at managing competing deadlines, keeping complex matters moving, and anticipating what needs attention next.

You will have a meaningful mix of legal operations and claims coordination. You will help manage legal matter files, litigation tracking, outside counsel communication, and a contract repository, while coordinating insurance claims, incidents, and workers' compensation reporting. You will not be expected to independently provide legal advice, adjust claims, negotiate settlements, or make employment decisions.

What you will do

Legal operations & paralegal support

• Maintain accurate litigation, agency charge, demand, subpoena, and legal matter trackers; monitor deadlines, case status, next steps, and items for General Counsel attention.
• Coordinate with outside counsel on matter updates, document requests, meeting schedules, case calendars, and routine correspondence; help track legal spend and invoices.
• Organize and maintain secure electronic legal files, case chronologies, legal holds, and document collections for investigations, litigation, and diligence under attorney direction.
• Build and maintain a searchable contract repository, indexing executed agreements, amendments, key dates, renewal/termination notice periods, and responsible owners.
• Create or improve practical tools, checklists, calendars, and reporting processes that make the Legal function more organized and efficient.

Insurance, claims & risk coordination

• Coordinate intake of incidents, vehicle accidents, member-related events, and employee injuries; obtain missing documentation and quickly escalate serious matters.
• Report or facilitate insurance claims and notices to carriers, brokers, and third-party administrators (TPAs); track claim numbers, adjusters, open requests, updates, and resolution milestones.
• Coordinate workers' compensation first reports of injury and follow-up with P&C, field leaders, and TPAs; track return-to-work status without independently administering leave or accommodations.
• Maintain insurance records, certificates, exposure schedules, and renewal information; help assemble loss runs, claims reports, and operational dashboards.
• Identify overdue follow-ups, inconsistent information, and emerging issues, then bring them to the right internal owner for a decision.

What we are looking for

• At least 2 years of experience in a law firm, in-house legal department, claims administration, or a comparable role with substantial responsibility for files, deadlines, and follow-through.
• Exceptional attention to detail, ownership, prioritization, and ability to independently manage many open items without losing track of anything.
• Professional, concise communication with attorneys, field leaders, carriers, adjusters, and other stakeholders; sound judgment about what requires escalation.
• Strong Excel, Outlook, and Word skills; comfort building organized trackers, maintaining digital files, and learning new systems.
• Discretion with sensitive legal, business, employee, and health-related information. Experience using AI-assisted productivity tools responsibly is helpful, but not required.

Especially relevant experience

Litigation paralegal or legal assistant work (especially insurance defense, general liability, employment, or workers' compensation); docket and deadline management; coordination with outside counsel; claims reporting or insurance administration; and experience in multistate or healthcare organizations. A paralegal certificate or degree is welcome but is not mandatory if you have equivalent experience.

Why this role is different

You will work closely with Active Day's General Counsel, have broad visibility across legal and risk matters, and help build repeatable systems rather than simply process paperwork. The work is varied and deadline-driven. Strong candidates will be those who take initiative, follow through consistently, and enjoy bringing structure to complex work.

About Active Day. We provide personalized care to seniors and adults with disabilities through compassionate, engaging communities