Project Manager

Project Location: Palm Beach County

JOB SUMMARY

Directly responsible for project success by managing client relations, achieving positive financial results, while carefully following company requirements and contractual obligations.

The Project Manager is expected to:

• Demonstrate mastery of skills, roles, and responsibilities of the Assistant Project Manager position.
• Manage and deliver a project successfully from beginning to end, within budget, on schedule, meeting high quality standards, and to the client’s satisfaction.
• Posses solid negotiation and conflict resolution skills.
• Be proficient in all aspects of Procore.
• Perform with a high level of attention to detail and work in a team environment.
• Perform light physical activities such as frequently walking the jobsite and climbing stairs.
• Provide direct oversight and mentoring of the Project Engineer and Assistant Project Manager assigned to the project (as applicable) and is directly responsible for successful performance of their duties.
• Work as the project needs dictate. As a salary-exempt associate primarily stationed at the jobsite office, working hours may fluctuate from week to week (including some work after hours, on weekends or during holidays). The salary is intended to compensate for all hours worked.
• The position is also intended as a training ground for individuals to gain the experience and knowledge required to become a Sr. Project Manager.

RESPONSIBILITIES

PRECONSTRUCTION

• Willingly participate in preconstruction efforts as directed by Sr. leadership. Including but not limited to:
• Bid solicitations
• Quantity surveys and takeoffs
• Site surveys and logistics planning
• Scope review and bid leveling
• Safety planning
• Scheduling
• General conditions estimate

FINANCIALS

• Review project proposals or plans to determine time frame, financial objectives, staffing requirements, and allotment of available resources during various phases of the project. Has strong understanding of general conditions cost and 2-16 divisions. Write thorough scopes of work for each division.
• Manage buyout process from Pre-con Dept turnover to execution of all subcontracts.
• Negotiate subcontractor schedule of values (SOV) to ensure that they include a high level of detail, align with the project schedule, and to ensure KL and client’s best interest are served.
• Have a clear understanding of the KL monthly financial reporting process.
• Develop and complete monthly cost projections (Burn).
• Work closely together with the Project Accountant to perform monthly updates on job to date costs, change orders, pending costs, financial risks, etc. to ensure accuracy via a balanced Indicated Outcome Report (IOR) and Pending Matters Report (PMR).
• Primary responsibility to ensure subcontractor and owner pay requisitions are produced accurately and timely by KL SOP deadlines (Monthly Accountability Calendar).
• Maintain tight control over the change management process, utilizing Procore’s Change Events tool to track and process potential cost items.

SCHEDULING

• Ensure compliance with KL Scheduling/Project controls SOP and prime contract requirements.
• Coordinate effort with project team and subcontractors to create the baseline schedule.
• Responsible to ensure updates are performed at minimum bi-weekly intervals and distributed to all project stakeholders.
• Ability to understand the P6 schedule logic, forecast possible issues/pitfalls, and identify opportunities to improve performance and the overall outcome of the project. This may include, but is not limited to:
• Perform subcontract awards and buyout with urgency to ensure readiness to commence work on schedule.
• Procurement of materials sooner than shown to ensure availability when needed.
• Re-sequencing construction activities without changing durations.
• Start work earlier than shown, regardless of float.

QUALITY CONTROL/BBB

• Possess thorough understanding of KL’s Building Better Buildings Program (BBB).
• As the Project Manager, I will ensure that all project team members, including myself, have a clear understanding of roles, assignments, and responsibilities related to the BBB program.
• Work together with the Sr. Superintendent to establish a clear plan and deadlines.
• Continuously monitor progress to ensure full compliance with the BBB program.
• Support the efforts of field staff in holding subcontractors accountable to their requirements and responsibilities to the BBB program. Follow through with notices and backcharges as warranted.

SAFETY/SECURITY/CLEANLINESS

• Possess a thorough understanding of KL’s Health and Safety Program. Relentlessly enforce all requirements to ensure compliance with jobsite safety and security.
• Always be alert and aware of safety conditions and associated risks.
• Perform the bi-weekly PM Safety & Environmental Audit (Procore>Inspections)
• When feasible, walk with KL Safety Dept personnel during weekly inspection. Coordinate corrections as needed with Sr. Superintendent.
• Support the efforts of field staff and safety personnel by enforcing KL SOP regarding jobsite safety and cleanliness. Hold subcontractors accountable to performing daily cleanup and contributing to composite cleanup efforts as required by contract. Follow through with notices and backcharges as warranted.

ADMINISTRATION & COORDINATION

• Assist leadership with preparation/presentation of the Business Evaluation Tool Meeting (BET).
• Possess a strong understanding of the terms of each form of KL’s subcontract agreements.
• Conduct Legal Dept Review to ensure complete understanding of prime contract. Thoroughly review and understand the terms in the prime contract agreement and how they apply to each situation that may arise (e.g., order of precedence, change orders, RFI/Submittals response time, claims for time extension, liquidated damages, etc.).
• Work together with project leadership to establish work plan, budget, and staffing for each phase of project and arrange for assignment of project personnel.
• Coordinate and conduct Project Setup Meeting with all required participants to ensure a smooth and timely project start.
• Manage the Master Compliance Tool to ensure all COIs, Bonds, OCIP/CCIP, etc. paperwork is up to date and that no subcontractors start working on-site until all requirements are met.
• Assume direct oversight and responsibility of downstream direct report’s administrative responsibilities, including, but not limited to: RFI’s, Submittals, Drawings, and Meetings management in Procore.

STAKEHOLDER RELATIONS

Build effective relationships with customers, design team, subcontractors, suppliers, and user groups that reflect and support company core values and meets or exceeds the customer’s expectations.

Continuously maintain client relationships with the goal of repeat, profitable business.

Establish and maintain a collaborative and cooperative relationship with design team.

Effectively manage trade partner relationships to ensure fairness, accountability and to foster a teamwork environment.

CLOSEOUT

• Responsible for direct oversight and coordination of the following:
• Establish a comprehensive list of closeout documents required by each subcontractor and the project as whole (warrantees, guarantees, as-builts, O&M manuals, etc.)
• Secure all closeout documents. Organize into a complete package as required by ownership, either electronic, hard copy, or both.
• Coordinate and document owner commissioning and training on operation of all systems, equipment, etc.

TRAINING AND DEVELOPMENT

• Foster effective team-building through recognition, capitalizing on team member strengths, and improving on weaknesses.
• Encourage and facilitate Positive Workplace Committee (PWC) team building events.
• Effectively manage, mentor and train direct reports.
• Lead and conduct weekly One-on-One meetings with downstream direct reports.
• Willingly and actively participate in all mandated role specific and corporate trainings.
• Establish clear goals and meet agreed upon deadlines with supervisor during annual performance review.
• Proactively assist with on-boarding/training opportunities for new hires in a similar role.
• Participate in company activities and functions whenever possible.
• Actively participate in industry, client, and community relations to enhance company image.