Project Manager

Position Summary

Item · Detail

Job title · Rural Health Transformation Program (RHTP) Project Manager

Organization · White River Health (WRH)

Department · Quality and Safety / Rural Health Transformation Program Office

Reports to · Chief Quality Officer and RHTP Coordinator

Status · Full time, 40 hours per week

FLSA (Fair Labor Standards Act) classification · Exempt

Location · Batesville, Arkansas, with travel across WRH facilities and partner sites

Funding · Grant funded through Arkansas RHTP awards; continuation depends on award funding

Pay range · Open question: to be set by Human Resources

Position Purpose

The RHTP Project Manager leads day-to-day execution of every WRH project funded through the Arkansas Rural Health Transformation Program, so each award meets its scope, timeline, budget and reporting requirements.

The role is the single point of coordination across the full RHTP portfolio, including RISE AR, HEART, THRIVE, PACT and future award cycles. It covers direct awards from the Arkansas Department of Finance and Administration (DFA), partner awards, and subawards to partners such as the University of Arkansas Community College at Batesville (UACCB).

The Project Manager works closely with project teams, Finance, Accounting, the WRH Foundation and state program staff. The goal is lasting improvement in access, quality and workforce for the communities WRH serves.

Essential Duties and Responsibilities

Project planning and execution

• Build and maintain a project plan for each RHTP award, with milestones, owners, deliverables and deadlines.
• Keep plans under version control and saved in the shared project folders.
• Track progress across the full portfolio and flag risks, delays and dependencies early.
• Coordinate work across WRH hospitals, clinics, departments and external partners.

Meetings and communication

• Schedule and run project team meetings; prepare agendas, minutes and follow-up action lists.
• Prepare status reports and dashboards for the RHTP Coordinator, executive sponsor and leadership.
• Serve as the day-to-day contact for state RHTP program staff and partner organizations.

Grant compliance and reporting

• Ensure each project follows award terms and federal grant rules, including the Uniform Guidance (2 CFR Part 200).
• Prepare and submit required progress, performance and outcome reports on time.
• Maintain complete documentation for audits, monitoring visits and closeout.
• Monitor subrecipients, including subaward agreements, deliverables, invoices and required reports.

Budget and drawdown support

• Track spending against approved budgets with Finance and Accounting.
• Support timely drawdown and reimbursement requests with accurate supporting documentation.
• Identify budget variances and help prepare budget modification requests when needed.

Performance measurement

• Define, collect and report project measures and outcomes required by each award.
• Work with the Quality department and data owners to validate data before it is reported.

Future funding

• Support applications for new RHTP cycles and related funding opportunities.
• Capture lessons learned and sustainability plans so successful work continues after funding ends.

Other duties as assigned.

Required Qualifications

• Bachelor's degree in healthcare administration, public health, business, nursing or a related field.
• At least 3 years of project management experience, managing several projects at once.
• Experience managing or supporting government-funded grants, including budgets and reporting.
• Strong skills in Microsoft Office (Word, Excel, PowerPoint, Outlook) and project tracking tools.
• Valid driver's license and reliable transportation for travel to WRH facilities and partner sites.

Preferred Qualifications

• Master's degree in healthcare administration (MHA), public health (MPH) or business administration (MBA).
• Project Management Professional (PMP) or Certified Associate in Project Management (CAPM) certification.
• Experience with federal awards and the Uniform Guidance (2 CFR Part 200), including subrecipient monitoring.
• Experience in a rural hospital, health system or community health setting.
• Familiarity with Lean or other process improvement methods.

Knowledge, Skills and Abilities

• Organizes complex, multi-project work and keeps deadlines on track.
• Writes clear reports, minutes and correspondence for leaders, funders and partners.
• Works well with clinicians, finance staff, executives and community partners.
• Reads and applies grant terms, budgets and compliance requirements accurately.
• Uses data to track progress and explain results in plain language.
• Raises problems early and brings options for solving them.
• Keeps sensitive information confidential, including protected health information under HIPAA (Health Insurance Portability and Accountability Act).
• Comfortable using AI-assisted and digital tools in line with WRH policy.

Working Conditions and Other Information

• Primarily office-based in Batesville, with regular travel to WRH facilities and partner sites in the service area.
• Occasional early, evening or extended hours to meet reporting and submission deadlines.
• This position is funded by Rural Health Transformation Program grant awards. Continued employment depends on available grant funding.

White River Health is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other legally protected status.