Business Operations Manager

Trifiletti Consulting, a Paslay Group company, has spent nearly a decade moving complex public and private projects from vision to reality. From land use entitlement and environmental clearance to public/private real estate transactions and stakeholder engagement, we’ve advised Los Angeles World Airports, Hollywood Burbank Airport, the County of Los Angeles, and the City of Inglewood, earning a reputation as trusted partners on some of Southern California’s most complex development projects. That reputation is built entirely by our people: technical experts and consensus builders who know what it takes to move a project through implementation.

As Business Operations Manager, you will keep the office’s projects ready to bill and its day-to-day administration running. Each month, you will confirm that time, expenses, vendor and subcontractor documentation, and contract records are complete before invoicing deadlines. You will also handle timekeeping follow-up, first-line Deltek support, document management, and office operations, and serve as the local point of contact for accounting, contracts, and new-hire onboarding. You’ll need to be highly organized and detail-oriented, able to manage recurring monthly deadlines across several workstreams and follow each item through to completion.

What You Will Lead

• Own monthly billing readiness: confirm that time, expenses, subcontractor invoices, and contract documents are complete before each invoicing deadline.
• Keep timekeeping and Deltek on track: follow up on missing timesheets, review project records for errors, and be the first call for local staff’s Deltek questions.
• Prepare what accounting needs: build new project setup packages, collect vendor and subcontractor documentation, and submit approved invoices for payment.
• Run contract intake for the office: gather the details for each agreement, follow signatures through execution, and collect certificates of insurance.
• Keep the office organized and running: maintain SharePoint files, coordinate on-site onboarding for new hires, and manage day-to-day office operations.

What You Bring

• 3+ years of project administration, contract administration, billing support, or office administration experience, ideally in a project-based professional services environment.
• A bachelor’s degree in business administration, finance, accounting, or a related field, or equivalent experience.
• Hands-on experience with Deltek Vantagepoint, including timesheets, expenses, and billing support.
• Experience supporting a monthly project billing cycle and coordinating contract documents, signatures, and certificates of insurance.
• Strong Excel skills and the attention to detail to catch an inconsistency before it affects billing or payment.
• Sound judgment about what to handle yourself and what to escalate, and discretion with confidential information.

The Details

• Location: Los Angeles, California, on-site
• Compensation: $83,000 - $107,000 annually

#LI-KH1 #LI-Onsite

Physical & Environmental Requirements

While performing this role, you must have ordinary ambulatory skills to move around the office and visit other locations. You should be able to stand, walk, stoop, kneel, crouch, and manipulate light to medium weights (10-50 pounds). Good hand-eye coordination, dexterity, and visual acuity are required for keyboard work and reading technical documentation. You will frequently sit, reach with hands and arms, talk, and listen.

Equal Opportunity & Accommodations

Trifiletti Consulting, a Paslay Group company, is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic.

Trifiletti Consulting, a Paslay Group company, will provide reasonable accommodations in compliance with the Americans with Disabilities Act.