Senior Accountant

Reports to: Controller

Department: Finance

FLSA Status: Full-time | Exempt/Salary

Supervises: No supervisory duties

Position Summary:

The Senior Accountant is responsible for the accuracy of the Club’s financial records, with primary involvement in month-end accounting, journal entries, inventory accounting, and financial reporting. The position also posts transactions to the general ledger from source documents, including member statements, cash receipts, and vendor invoices, and reconciles accounts monthly to ensure their accuracy. The position is designed for an accountant with two to three years of experience who is seeking a path for professional growth within the Club’s finance department. This is an exempt, salaried position.

Essential Job Functions: *including but not limited to*

• Prepares and posts month-end journal entries, including accruals, prepaid amortization, depreciation, and adjusting and reclassification entries, with supporting documentation.
• Supports the month-end and year-end close process and helps ensure close deadlines are met.
• Assists with monthly financial statements and supporting schedules, including departmental operating statements and variance analysis against budget and prior year.
• Oversees month-end physical inventory counts for food, beverage, and retail outlets; reconciles inventory to the general ledger, calculates cost of goods sold, and investigates significant variances.
• Prepares monthly balance sheet account reconciliations and investigates and resolves discrepancies.
• Maintains journals, check registers, accounts receivable, accounts payable, and fixed asset and depreciation records.
• Generates point-of-sale (POS) reports from revenue centers and reconciles daily sales activity to the general ledger.
• Prepares and makes bank deposits.
• Reviews vendor invoices for proper coding and approval, assists in establishing new vendors, and assists with processing payment of club bills after approval.
• Prepares monthly membership statements and administers the collection of membership dues, including follow-up on delinquent accounts.
• Provides membership and financial management information for the Controller, General Manager, Board of Directors, and committee chairpersons.
• Assists the Controller with annual and special audits, the annual budget, and other financial analyses.
• Assists the Controller on matters related to computer applications, insurance, and member records.
• Answers to members’ questions regarding billing.
• Maintains an orderly accounting and filing system.
• Assists with membership vote tallies and supports the Membership Director as needed.
• Assists with general office administration tasks as necessary.
• Attend departmental and club training meetings.
• Completes other appropriate assignments made by the Controller.

Job Knowledge, Core Competencies and Expectations:

• Solid working knowledge of generally accepted accounting principles (GAAP) and month-end close procedures.
• Advanced proficiency in Microsoft Excel (pivot tables, lookups, and formulas) and experience with accounting software; experience with club management systems such as Clubessential a plus.
• Strong analytical skills with a high degree of accuracy and attention to detail.
• Ability to manage multiple deadlines, prioritize work, and take ownership of assignments with minimal supervision.
• Demonstrated desire to learn, take on additional responsibility, and grow professionally.
• Ability to maintain strict confidentiality of member, employee, and financial information.
• Knowledge of and ability to perform required role during emergency situations.

Career Development:

This is a growth-oriented role. The Senior Accountant will gain increasing responsibility for financial reporting, budgeting, and analysis, with support for continuing education and professional certifications such as the CPA or HFTP’s Certified Hospitality Accountant Executive (CHAE). Demonstrated performance and development may position the incumbent for advancement to Assistant Controller as the Club’s needs allow.

Preferred Education and/or Experience:

• Bachelor’s degree in Accounting, Finance, or a related field.
• Two to three years of progressive accounting experience, including month-end close, journal entries, account reconciliations, and financial statement preparation.
• Inventory accounting experience and private club, hospitality, or not-for-profit accounting experience preferred.
• CPA, or progress toward CPA licensure, a plus.

Safety, Compliance & Standards

• Ensure compliance with club policies, health regulations, sanitation standards, and responsible alcohol service requirements.
• Maintain cleanliness, organization, safety, and appearance of all dining and service areas.
• Ensure employees maintain proper uniform standards and professional appearance.

Appearance and Grooming:

All employees are required to follow the guidelines set forth by the associate handbook regarding proper workplace appearance. Employees must adhere to their department’s specific uniform requirements.

Language Skills:

Ability to speak clearly and concisely to maintain proper, effective communication between staff and Club members; excellent verbal skills are required to supervise personnel effectively. Able to diplomatically deal with difficult situations and people while exhibiting a consistent level of integrity.

Reasoning Abilities:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations and to address customer personalities in various business situations.

Physical Demands:

This position routinely requires sitting, standing, walking, kneeling/squatting, bending/stooping, pushing/pulling, holding, twisting, reaching, climbing stairs/ladders, and the ability to lift at least fifty pounds.

Work Environment:

The noise level in the workplace is usually moderate, characteristic of fine dining restaurants or country clubs. The work environment is comparable to other food service industries and restaurant environments but may include atypical or extraordinary conditions.

Limitations and Disclaimer:

The above job description is meant to describe the general nature and level of work expected to be performed for this role at Westwood Country Club. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required for this position. All job requirements are subject to possible modifications and will be reasonably accommodated for individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of other employees. This job description does not state or imply that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow other job-related instructions and perform other job-related duties when requested by their supervisor. Continued employment remains on an “at-will” basis.