Staff Accountant & Accounts Payable Coordinator

Position Summary

The Staff Accountant is responsible for much of the College’s daily activities relating to purchasing, reconciliations, grants accounting, and reporting. Additionally, the Staff Accountant is the main accountant for the Association with an annual budget of $400,000.

Duties and Responsibilities

Job duties and responsibilities for the College are below.

• Reviews and processes all authorized invoices, payment vouchers and performs all reconciliations while ensuring compliance with proper documentation for audit and internal controls.
• Prepares and audits weekly payment disbursements, including verification of appropriate approvals and accounting distribution, while collaboratively seeking recommendations for improvement or facilitating change.
• Prepares and issues payments (via ACH/Check) for all operating funds, special grant funds, and federal funds, and seeks ways to streamline and improve daily operations for efficiency.
• Maintains adequate records and files of requisitions, purchase orders, vendors and outstanding invoices, and distribution records for all fund disbursements.
• Operates checkwriter and prepares audit sheets.
• Coordinates and completes all monthly and year end activities and processes the filing of 1099s.
• Reviews monthly bank statements and processes outstanding checks.
• Serve on various College committees and/or external committees as needed.

Job duties and responsibilities for the Association are below.

• With oversight of the Controller, ensures proper direction of fiscal activities related to the Association to ensure sound management and compliance with SUNY, federal, and state guidelines.
• Prepares and presents comprehensive financial analyses and reports for key stakeholders of the Association.
• Ensures compliance with tax reporting and filing requirements for the Association, maintaining transparency and adherence to institutional and regulatory standards.
• Manages accounting operations, including recording and verification of receipts, disbursements, payroll and other transactions for the Association.
• Manages daily banking operations, ensuring appropriate cash handling, fund allocation, and liquidity management for the Association.
• In conjunction with the Controller, coordinates annual audits for the Association, serving as lead liaison with independent auditors and ensuring timely submission of all documentation and management responses.
• Performs the reconciliation of all accounts and the maintenance of accurate, auditable financial records for the Association.
• Performs other duties as assigned to advance the financial sustainability and operational excellence of the Association.

Minimum Qualifications:

• Associate’s degree in accounting and/or finance
• 2+ years of accounting, accounts payable, or bookkeeping experience
• Knowledge of accounting rules and regulations, financial reporting, auditing, and internal controls
• Excellent communication, analytical, and organizational skills

Preferred Qualifications:

• Bachelor’s degree in accounting, finance, or related field
• Quickbooks experience
• Audit and financial statement preparation experience
• Higher education and/or Banner experience

Salary and Benefits Information

Annual 12-month salary range of $55,000 - $65,000. The College offers a comprehensive benefits package that includes medical and dental insurance, short-and long-term disability, generous vacation, and sick leave, paid holidays, pre-tax flexible spending accounts, retirement plans, tax-deferred compensation, as well as employee and dependent tuition waivers. PSLF waivers offered.

Application Instructions

For full consideration, submit a cover letter, CV/Resume, and contact information of at least three references.