Staff Accountant

Description

JOB SUMMARY

The Staff Accountant is responsible for supporting daily general accounting processes, accounts payable (AP), accounts receivable (AR), and general ledger maintenance for SPBS, Inc. This position performs key financial transactions, assists with financial reporting, and supports communication between internal leadership and the Controller's office.

ESSENTIAL DUTIES AND RESPONSIBILITIES

? Process AP and AR in compliance with financial policies and procedures.

? Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivable data.

? Prepare bills, invoices, and bank deposits accurately and in a timely manner.

? Reconcile financial discrepancies promptly to ensure accuracy across accounting records, client billing, and vendor invoices.

? Facilitate payment of invoices due by sending bill reminders, contacting clients, and conducting collection activities.

? Enter customer deposits accurately daily and reconcile customer credit card payments.

? Review, code, and process vendor invoices for payment using accounting software and other programs.

? Manage administrative aspects of client contracts, including renewal periods, billing, asset data entries, and annual follow-ups.

? Establish and maintain strong professional relationships with new and existing clients and vendors.

? Maintain organized, detailed accounting records and files to document financial transactions.

? Complete and support daily, weekly, and monthly financial reporting for executive leadership, adhering strictly to deadlines.

? Communicate effectively and discuss A/P, A/R, and other accounting issues with different levels of management, internal leadership, and the Controller's office.

? Assist in ensuring compliance with local, state, and federal government reporting requirements, sales tax filings, and tax payments.

? Prepare books for tax returns and assist in tax-related preparation processes.

? Support payroll processing and administrative functions related to employee compensation and benefits as needed.

? Recommend improvements to accounting processes and procedures.

? Collaborate and maintain appropriate communication within the department, throughout the company, and with the Controller.

? Performs other duties as assigned.

Requirements

EXPERIENCE & EDUCATIONAL REQUIREMENTS

? 4-6 years of progressive accounting experience in AP, AR, or general bookkeeping

? Associate's degree in Accounting or a related field required; Bachelor's degree preferred

? Solid understanding of bookkeeping and core accounting principles and procedures

? Experience processing local and state sales tax filings

? Proficiency in MS Office; experience with Google Workspace and accounting software such as QuickBooks preferred

? Strong data entry, organizational, and written/verbal communication skills

PHYSICAL DEMANDS & WORK ENVIRONMENT

? Professional office environment with standard hours Monday through Friday, 8:00 a.m. to 5:00 p.m.

? Routine use of standard office equipment such as desktop/laptop computers and smartphones

? Occasionally lift or move items up to 20 pounds