Highway - Accountant

Shawano County is organized according to Chapter 59 of the Wisconsin Statutes. The following is the County’s Mission Statement and Policy on Quality:

“The primary mission of Shawano County is to provide all County citizens with cost-effective, prompt and high-quality County services. Quality is the extent to which a product or service conforms to requirements and meets or exceeds customer expectations.”

*It is the policy of Shawano County to recruit and select the most qualified persons for positions in the County's service. Recruitment and selection shall be conducted in an affirmative manner which ensures open competition and provides equal employment opportunity as protected by state or federal law. If you need any accommodations during the recruitment or employment process because of a disability, please notify Human Resources to ensure appropriate accommodations can be made.

Shawano County is pleased to offer our full-time employees (30+ hours/week) a comprehensive benefits package including:

• Paid Time Off - Earn just under 5 weeks in your first year when working 40 hours/week
• Nine (9) Paid Holidays
• Health Insurance including vision coverage with option of a high or low deductible health insurance plan.
• County-funded Health Reimbursement Account or HSA depending on health plan selection.
• Prescription Drug Plan
• Gym Membership Discounts
• Dependent Flexible Spending Account
• Dental Insurance
• Long and Short-Term Disability
• Critical Illness and Accident Insurance
• Employee Assistance Program
• Life Insurance
• State Pension Plan
• Deferred Compensation (457) Retirement Plans

Shawano County is pleased to offer our part-time employees (regularly scheduled to work 24-29 hours/week) a comprehensive benefits package:

• Paid Time Off
• Paid Holidays
• Life Insurance
• State Pension Plan
• Gym Membership Discounts
• Employee Assistance Program

Job Summary

Performs a variety of advanced accounting, budgeting and financial management duties. Priority of working with external customers and associated financial accounts to ensure needs are being met in a fiscally responsible manner. Assumes responsibilities of the Office Manager in their absence.

Essential Duties & Responsibilities

- Process and reconcile Accounts Payable (AP)invoices, Accounts Receivable (AR)invoices, purchasing card invoices and journal entries into accounting system.

-Assist Office Manager and Highway Commissioner with budget preparation and monitoring.

-Processes Payroll on a daily basis utilizing job costing. Reconciles payroll to HRIS using exceptional attention to detail and timeliness to ensure accuracy.

-Issue out inventory as used on various jobs.

-Issues and processes all permits for utilities, driveways, oversize loads, and spring weight limits. Verify application for accuracy and bill out for any amounts due.

-Maintain and track fuel inventory. Record fuel used in GasBoy Monitor and order fuel loads to ensure all needs of the County are met.

-Oversee and coordinate the annual inventory process.

-Prepares monthly financial statements, including: budget to actual reports.

-Assists with year-end reports for both WisDOT and County.

-Assist in establishing and maintaining uniform accounting policies and procedures, and documenting procedures

for all assigned duties.

-Assist with annual audit preparation and requests.

-Create and monitor internal controls through internal audits.

-Assist with system upgrades and testing.

-Acts as back-up for Office Manager in absence during PTO and/or leave of absence, etc.

-Compiles and prepares various financial reports, spreadsheets and forms required by local, state or federal agencies.

-Monthly Service Billing – prepare and distribute Accounts Receivable invoices to all the agencies including: State, County, Towns and Villages, Other County Departments and Other Municipalities.

-Configures, reviews, and updates documents in excel/word and other computer programs as needed.

-Other duties and projects as assigned.

Work Requirements

-Bachelor's Degree in Accounting or Finance

-Five years progressive accounting and financial analysis experience desired. Government experience a plus.