Staff Accountant

What you'll be responsible for

The Staff Accountant plays an essential role in supporting the day-to-day accounting and financial operations of Weekender Hotels. Reporting directly to the Accounting Manager, this position has a strong focus on accounts payable, bookkeeping, general ledger maintenance, financial reporting, and supporting accounting activities across multiple entities and hotel properties.

This position works closely with the Accounting Manager, property General Managers, and vendors to ensure financial transactions are accurately recorded, invoices are processed efficiently, and financial records remain organized and up to date. The Staff Accountant will also assist with monthly reconciliations, budgeting activities, and ongoing improvements to accounting processes and systems.

The ideal candidate is detail-oriented, highly organized, technologically proficient, and comfortable working across multiple financial platforms. Experience with multi-entity accounting is strongly preferred, and familiarity with hospitality or property management operations is a plus.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

Accounts Payable & Vendor Management

• Manage day-to-day accounts payable activities, including invoice processing, coding, approvals, and payment preparation across multiple entities and hotel properties.
• Review invoices for accuracy, appropriate general ledger classification, and proper supporting documentation.
• Maintain vendor accounts, reconcile vendor statements, and investigate and resolve billing discrepancies.
• Coordinate with property General Managers and vendors regarding invoice approvals, payment inquiries, outstanding balances, and account discrepancies.
• Monitor accounts payable aging reports and assist with maintaining timely and accurate vendor payments.
• Maintain organized vendor records, invoices, payment histories, and supporting financial documentation.
• Assist with improving accounts payable workflows, internal controls, and processing efficiencies.

Bookkeeping & General Ledger Accounting

• Perform day-to-day bookkeeping activities, ensuring financial transactions are accurately recorded and classified across multiple entities and properties.
• Maintain accurate general ledger records, including appropriate coding of expenses, revenue, and other financial transactions.
• Prepare and record routine journal entries, accruals, and accounting adjustments as directed by the Accounting Manager.
• Assist with bank, credit card, merchant processing, and general ledger reconciliations.
• Review financial transactions for accuracy, completeness, and appropriate allocation by entity, property, and account.
• Support intercompany transaction tracking and reconciliations as needed.
• Maintain accurate accounting records and supporting schedules for financial reporting.
• Identify and investigate discrepancies and communicate findings to the Accounting Manager.

Monthly Reconciliations & Financial Reporting

• Assist the Accounting Manager and property leadership with monthly account reconciliations and financial close activities.
• Gather, review, and organize supporting financial documentation to ensure timely and accurate monthly reporting.
• Assist with reconciling property-level revenue, deposits, expenses, and other financial transactions.
• Prepare assigned financial schedules, journal entries, and reconciliation reports.
• Support the preparation and review of standard financial statements, including profit and loss statements, balance sheets, and other operational reports.
• Review financial data to identify discrepancies, unusual transactions, and variances requiring further investigation.
• Coordinate with property General Managers to support accurate financial reporting and reconciliation processes.
• Assist with documentation requests related to audits, tax filings, and other accounting compliance activities.

Budgeting & Financial Planning Support

• Assist the Accounting Manager with annual budget preparation and ongoing budget tracking across multiple entities and properties.
• Support the collection and organization of financial data, historical expenses, and operational information used in budget development.
• Assist with budget-to-actual reporting and identifying significant financial variances.
• Collaborate with property General Managers and department leaders to gather information needed for budgeting and financial planning.
• Maintain organized budget worksheets, financial schedules, and supporting documentation.
• Support updates to financial forecasts and budget reports as directed by the Accounting Manager.

Accounting Systems, Technology & Cross-Departmental Support

• Utilize general ledger and accounting software, such as QuickBooks or comparable platforms, to maintain accurate financial records and support daily accounting operations.
• Navigate multiple accounting, banking, accounts payable, property management, and financial reporting systems.
• Leverage technology, automation, and AI-powered tools to improve accounting workflows, reporting efficiency, and data accuracy while maintaining appropriate confidentiality and financial controls.
• Demonstrate comfort learning and adapting to new technologies, software platforms, and evolving accounting processes.
• Assist with reconciling OTA (Online Travel Agency) commissions, payouts, and property-level financial transactions.
• Collaborate with property General Managers and operational teams to resolve accounting questions and obtain required documentation.
• Coordinate with Human Resources as needed to support the reconciliation of payroll-related accounting entries and expenses.
• Assist the Accounting Manager with accounting process improvements, internal controls, system integrations, and special projects.
• Maintain confidentiality of company financial information and ensure compliance with established accounting practices and company policies.

Success Measures

• AP Efficiency: Ensure timely and accurate processing of invoices and vendor payments across multiple entities.
• Financial Accuracy: Maintain accurate bookkeeping, general ledger records, and financial documentation.
• Reconciliations & Reporting: Complete assigned reconciliation and reporting tasks accurately and within established deadlines.
• Technology & Process Improvement: Effectively utilize accounting systems, AI, and automation to improve efficiency and accuracy.
• Collaboration: Maintain responsive communication and strong working relationships with the Accounting Manager, property GMs, and vendors.

Qualifications

• 2+ years of accounting or bookkeeping experience, with a strong focus on accounts payable, general ledger accounting, and financial reporting.
• Associate's or bachelor's degree in Accounting, Finance, or a related field preferred, or equivalent experience.
• Experience with multi-entity accounting and monthly reconciliations strongly preferred.
• Proficiency in accounting software (QuickBooks or similar), Excel or Google Sheets, and familiarity with budgeting.
• Tech-savvy with the ability to navigate multiple systems and utilize AI and automation tools.
• Strong attention to detail, organizational skills, and ability to manage competing priorities independently.
• Excellent communication skills and ability to collaborate with vendors, property leadership, and internal teams.
• Hospitality accounting or property management system experience is a plus.