Staff Accountant

What You’ll Do

• Post customer invoices and credit memos in both RLM and QuickBooks at the same time until the full move to RLM on January 1, 2027, then in RLM only, and check them against the source reports.
• Post customer payments and apply them to the right invoices in both systems, including factor (CIT) remittances.
• Record sales returns, credit memos, and chargebacks monthly and quarterly, and reconcile them to customer accounts.
• Reconcile the AR bank accounts daily.
• Run the weekly AR aging, follow up on past-due balances, and clear unapplied cash.
• Prepare journal entries, accruals, and reclasses, and post them in the general ledger.
• Reconcile bank accounts every month, including the accounts receivable and accounts
• payable bank accounts, and follow up on reconciling items.
• Reconcile credit cards, payment processor (Shopify, PayPal), and other balance sheet accounts.
• Prepare the monthly sales tax report from QuickBooks and Shopify for California and the other states, including the states that report quarterly, and send it to the CPA, who files and pays the returns.
• After the CPA confirms what was paid, record the payments in Excel, post them in
• QuickBooks (and RLM), and reconcile the sales tax accounts to the general ledger.
• At year end, gather the information the CPA needs for the company tax return and send it to the CPA.
• Map AR accounts and customer data to RLM and test the AR upload.
• Check the P&L and balance sheet upload templates for AR-related accounts.
• Write and update the process documents so the work can be repeated and shared across the team.

Who You Are

• 2 to 4 years of accounting experience (accounts receivable, bank reconciliation, general ledger), with collections experience.
• Associate or bachelor's degree in accounting, finance, or a related field, or equivalent experience.
• Hands-on QuickBooks experience, and the ability to learn RLM quickly.
• Advanced Excel skills (XLOOKUP, SUMIFS, pivot tables, formulas for reconciliations).
• Self-starter with a process-improvement mindset.
• Knowledge of GAAP, internal controls, and accrual accounting.
• Strong accuracy and attention to detail, and the ability to work fast and meet deadlines.
• Nice to have: apparel, wholesale, or e-commerce (Shopify) experience, factor accounts, multi-state sales tax reports, and an ERP implementation or migration.