Administrative Assistant

Evanston Summit Administrative Assistant Permanent Full Time 1.0 FTE

(Monday to Friday, 0800-1600)

About the Organization

Is contributing to a mission driven organization important to you? Do you prefer to be a part of an organization that takes its mission as the basis for all decision making? The mission of Covenant Living is to “continue the healing ministry of Jesus by serving with compassion, upholding the sacredness of life in all stages, and caring for the whole person – body, mind and soul.”

In fulfillment of this mission, Covenant Living actively participates in advancing the Covenant Strategic Plan that aspires to:

• Serve – we will strengthen our mission and live our values to meet the needs of those we serve through excellence in care, an engaged team, and wise use of our resources;
• Transform and Grow – We will transform the health system and grow through integration, innovation, and shared learnings to respond to the strengths and needs of our communities, especially those most vulnerable;
• And Contribute – we will leverage our legacy to maximize the strategic contribution of Catholic health care.

Covenant Living is a non-profit partner in Alberta’s integrated health system serving seniors of all faiths and backgrounds. We are committed to innovative approaches to support seniors in a caring community where they can thrive.

Covenant Living is an organization that takes its mission to the heart of everything it does.

We believe that this is what makes our organization stand out in our approach. Our Employees are the key to how our residents feel about their home. You have the ability to be a part of influencing the lives of all those that reside in our environments and to help create a caring and compassionate environment.

Position Summary

Covenant Living welcomes all who share a calling to serve those most in need.

We are called to continue the healing ministry of Jesus by serving with compassion, upholding the sacredness of life in all stages, and caring for the whole person- body, mind and soul. The position of Administrative Assistant will commit to incorporate our mission, vision, and our values, which are Compassion, Collaboration, Respect, Social Justice, Integrity and Stewardship, and uphold our ethical traditions as foundational aspects in all actions and decision-making.

Reporting to the Site Manager, the Administrative Assistant is responsible for providing comprehensive administrative, reception, scheduling, payroll, financial, human resources, and customer service support. The role serves as a key point of contact for residents, families, visitors, staff, contractors, and external stakeholders while ensuring the efficient operation of the site and maintaining the highest level of professionalism and confidentiality.

This position will:

• Model the organizations mission, vision, and values, consistently representing Covenant professionally and positively
• Collaborate effectively as a professional team player, supporting the achievement of Covenant’s Mission, Vision, and Values

Key Responsibilities

• Provide administrative and clerical support to the Site Manager and leadership team
• Serve as the primary reception contact, welcoming residents, families, visitors, and responding to inquiries
• Maintain resident, employee, and organizational records, files, and confidential documentation
• Coordinate meetings, prepare agendas, record minutes, and distribute communications
• Manage staff scheduling and support bi-weekly payroll processing through the HRIS system
• Support accounts payable and accounts receivable functions, including billing, deposits, petty cash, and invoice processing
• Assist with recruitment, onboarding, employee documentation, and other human resources activities
• Support resident move-ins, move-outs, lease administration, and resident service requests
• Assist with health and safety initiatives, incident reporting, and regulatory compliance
• Perform other duties as assigned

Qualifications

Education & Experience

• Diploma in Business Administration, Office Administration, or an equivalent combination of education and experience
• Three (3) to five (5) years of administrative or office management experience, preferably within a retirement living, seniors housing, hospitality, healthcare, or continuing care environment
• Intermediate to advanced proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams
• Experience with payroll, scheduling, and HRIS systems is considered an asset
• Experience with PointClickCare or similar resident information systems is considered an asset

Knowledge, Skills & Abilities

• Strong customer service orientation and commitment to resident satisfaction
• Exceptional organizational, time-management, and multitasking abilities
• Ability to work independently and exercise sound judgment while maintaining confidentiality
• Strong interpersonal, communication, and relationship-building skills
• Ability to manage competing priorities in a fast-paced environment
• Demonstrated problem-solving and conflict-resolution skills
• Adaptability and willingness to learn new programs, processes, and technologies
• Ability to maintain professional relationships with residents, families, staff, contractors, and community partners

PLEASE NOTE

Covenant Living offers a comprehensive compensation and benefits package

All employees new to Covenant Living must provide a criminal record check not older than 3 months ahead of your commencement date. Not having your CRC will delay your ability to commence employment. Covenant Living is committed to an inclusive work environment and encourages all qualified individuals to apply. We thank you in advance for applying with Covenant Living.

Only those candidates selected for an interview will be contacted.