Administrative Assistant

100% Canadian Owned and Operated – Since 1887

Working at Walker

At Walker, your contribution matters. Become part of a team you can count on and where your health and safety are our priority. Our team of more than 1200 people work in environmental waste management and recovery, renewable energy, paving and construction, aggregates, and emulsions chemistries. We are a fifth-generation, family-owned company founded in 1887, operating from our base in the Niagara Region with facilities across Canada and the United States. We care about the environment, each other, and our neighbours, and give back to our communities. Join us on our journey to build a sustainable future, together.

About the Job

Reporting directly to the General Manager, Liquid Resource Recovery and also supporting the National Sales Manager, you will coordinate a variety of administrative duties in support of OCR. You will utilize well-developed communication, organizational and administrative skills, work independently and demonstrate sound judgement in resolving problems. The position has regular access to sensitive business, financial, customer, vendor and employee information and must handle it with the utmost diligence, discretion and confidentiality at all times.

What You’ll Be Doing

Office Administrative Support

• Maintains the contact list and calendar by checking emails, updating contacts as required, scheduling corporate meetings and arranging appointments with internal staff and external visitors to optimize use of time for the General Manager and National Sales Manager; also manages emails for National Sales Manager.
• Takes notes and facilitates leadership meetings, including preparing minutes and tracking follow-up actions.
• Utilizes advanced software skills to produce reports, letters, documents and presentations.
• Receives, sorts and prioritizes mail, taking notice of required actions and due dates to ensure timeliness of responses and required actions.
• Arranges and confirms travel reservations on behalf of the General Manager and National Sales Manager as required, to ensure the most time and cost effectiveness.
• Assists with the preparation and disbursement of expense report(s).
• Coordinates office needs and activities, including office supplies, equipment, facility requests and team events, and supports other GTS needs as required.

Grease Trap Services Procure-to-Pay (P2P) Support

• Serves as the centralized resource for GTS vendor invoice reconciliation. Once a PO has been received by the Operations Manager at the shop level, reconciles vendor invoices against the received PO, validating pricing, quantities, fuel surcharges and other applicable charges, and follows up on and resolves any discrepancies.
• Administers subcontractor POs, including debriefing subcontractor work orders in CRM, generating and receiving POs, and reconciling invoices once received. Follows up with subcontractors where invoiced pricing differs from the agreed rate, and works to clear and prevent backlogs.
• Supports operational PO processing and vendor coordination, and works with Procurement to apply consistent P2P processes across GTS.
• Leverages visibility across GTS purchasing to identify and flag opportunities for bulk purchasing or national vendor arrangements.

Here’s What You Need

• Minimum high school graduation or equivalent level of education, with an additional one-year diploma course in office administration or sales/marketing.
• Greater than one year but less than or equal to two years of progressive administrative experience.
• Demonstrate computer software skills (i.e. MS Office-Word, Excel, PowerPoint)
• A valid G Class Drivers licence is required.

What’s in it for you

• You become part of a team you can count on
• A comprehensive total rewards package and benefits to support your wellbeing
• Leaders who support your growth and success
• A workplace that provides the best health & safety practices in industry
• Give back to your community with two paid volunteer days annually and opportunities to become involved in events

At Walker, diversity, equity and inclusion are core values. We celebrate a culture that respects varied backgrounds and life experiences and actively encourage women and under-represented groups to apply and thrive here. We value a diverse workforce, and we are dedicated to creating an inclusive environment where all employees can thrive.

Walker Industries does not use artificial intelligence to screen, assess or select applicants. Hiring decisions are made by qualified professionals to maintain a fair, human-led process.

Should you require any accommodation in applying for this role, or throughout the interview process, please let us know when contacted and we will work with you to meet your needs.

We thank all applicants for their interest; however, only those selected for further consideration will be contacted.