Logistics Admin Assistant

The Opportunity

DeVry Greenhouses is looking for a proactive, organized, and service-focused Logistics Admin Assistant to join our Logistics team. The Logistics Admin Assistant supports daily transportation activities through accurate documentation, timely coordination, and clear communication. The successful candidate will coordinate cart returns, delivery appointments, driver paperwork, permits, expenses, and reporting while working closely with the Logistics Manager, Dispatcher, drivers, and warehouse team.

DeVry Overview

DeVry Greenhouses is a wholesale supplier of bedding plants and nursery trees. Working here means helping supply beautiful plants to customers and major retailers across North America. At DeVry Greenhouses, we roll up our sleeves and work hard, especially during our busy spring season, while supporting one another and finding practical solutions along the way. Our Logistics team plays an essential role in ensuring our products arrive safely, efficiently, and on time. This is an opportunity to join a growing organization focused on operational excellence, customer service, teamwork, and Inspiring People to Grow.

Responsibilities

The successful candidate will:

• Coordinate empty cart returns, pickup requests, driver tours, and seasonal cart cleanup across all regions.
• Support daily dispatch activities through scheduling, paperwork preparation, call handling, and operational follow-up.
• Schedule and confirm warehouse and customer delivery appointments, communicating requirements to Dispatch and supporting teams.
• Prepare driver materials and process returned paperwork, including proof of delivery documents, log sheets, warehouse documents, and cash.
• Maintain carrier profiles, insurance records, truck binders, customs documents, and required U.S. registrations and permits, supporting regular compliance audits.
• Arrange driver accommodations and administer transportation-related fees, cards, permits, reimbursements, petty cash, and monthly Visa receipts
• Prepare bills of lading, cross-dock reports, and supporting documentation for fundraising and third-party warehouse shipments.
• Monitor logistics performance measures, escalate service concerns to the Logistics Manager, and identify practical improvements to administrative processes.

Qualifications

• Experience in logistics administration, transportation coordination, or office administration is considered an asset.
• Proficiency in Microsoft Outlook, Teams, Word, and Excel, with the ability to learn logistics systems and processes.
• Strong organization, time management, and communication skills, with close attention to detail and consistent follow-through.
• Ability to manage competing priorities, adapt during peak periods, and work collaboratively with internal and external partners.
• A proactive, service-focused, and accountable approach aligned with DeVry’s core values and commitment to continuous improvement.
• Flexibility to work occasional evenings and Saturdays during peak seasons based on operational requirements.

Total Rewards

• We offer competitive compensation package based on experience and expertise.
• Hourly wage range: $22-$28, depending on experience.
• Extended health and dental benefits (after 3 months).
• RRSP matching program and vacation pay.

Job Type

• Full-time

Reports to

• Logistics Manager

Work Location

• This job operates out of DeVry’s head office in Chilliwack, BC with typical office hours (Monday-Friday). Occasional evenings and Saturday work may be required periodically.