Warehouse Administrative Assistant

POSITION SUMMARY

The Warehouse Administrative Assistant provides administrative support for warehouse, primarily focused around orders and communication with inside and outside customers. Partner with warehouse personnel to ensure customer orders are accurate, timely and meet GTS Distributions processing policies and procedures.

ESSENTIAL FUNCTIONS

• Print Sales Orders that are e-mailed by sales.
• Audit completed and shipped sales orders to ensure accuracy of completion by warehouse personnel.
• Record all sales orders in Excel and collect data as needed.
• Collect funds from walk in customers and prepare deposit slip.
• Answer inbound calls.
• Communicate via e-mail, phone or skype with Sales reps.
• Pull sales orders.
• Check pulled sales orders for accuracy.
• Complete cycle counts.
• Ability to work in a constant state of alertness and safe manner.
• Other duties as assigned.

AREAS OF RESPONSIBILITY

• Establish good working relationship with other team members, co-workers, managers, executives, and vendors.
• Foster positive communications and relationships with team members, customers and others across the company.
• Keep up to date on industry trends and developments.
• Adhere to company policies and procedures.
• Actively participate in meetings as requested.

QUALIFICATIONS

• High School diploma or GED and at least 1 year of warehouse experience, or equivalent combination of education and experience.
• Excellent customer service, communication and attention to detail skills required.
• Proficient in the use of MS Office, to include Outlook, Excel and Word. Experience with inventory management systems a plus.

PHYSICAL REQUIREMENTS

• Ability to work in a constant state of alertness and safe manner.
• Occasional standing, walking, and lifting (less than 10 pounds).
• This position is primarily a sedentary role that requires continual sitting / working at a computer or desk area for extended periods of time.
• Must be able to use a computer and see color.
• Must be able to hear and communicate verbally with end-users via the telephone and in person.
• Must have the ability to multi-task.
• Environment consists of a warehouse that is open and temperatures may vary by season.

Employees of GTS Distribution are expected to maintain a professional image and attitude consistent with Company vision, mission and objectives. Employment with GTS Distribution will be in accordance with our “At-Will” policy. This means that just as you may leave your position with the Company at any time the Company may terminate your employment at any time.

This job description should not be considered all-inclusive. The employee understands that the job description is neither complete nor permanent and that it may be modified at any time. This job description does not create a contract of employment it is simply an outline of expected duties for the position.