People and Culture Administrative Assistant

Role Type

Volunteer (Unpaid)

Role Summary

Hasana is seeking a People & Culture Administrative Assistant to support the People & Culture team in strengthening internal operations, improving volunteer engagement, and fostering a positive organizational culture. This role is essential to creating an organized and supportive volunteer experience by assisting with recruitment, onboarding, internal communications, and team development initiatives. The People & Culture Administrative Assistant will also support the recruitment process by assisting with interviews for the People & Culture team. A minimum of 10 hours per week is required for this role.

Responsibilities

• Provide administrative support to the People & Culture team with day-to-day operations and projects.
• Assist with volunteer recruitment, application tracking, and coordinating the onboarding process.
• Help develop, organize, and update onboarding materials, orientation presentations, and training resources.
• Support scheduling and coordination of volunteer orientations and team meetings.
• Assist with maintaining volunteer records, internal documentation, and organizational workflows.
• Support performance check-ins, volunteer feedback collection, and individual growth plans.
• Help curate and organize resources, guides, and materials that promote Hasana’s organizational culture.
• Assist with gathering and organizing volunteer satisfaction feedback to identify opportunities for improvement.
• Support internal communications and coordinate with other departments to ensure smooth team operations.
• Assist with scheduling and coordinating People & Culture team interviews.
• Participate in People & Culture interviews and assist with evaluating and documenting candidate responses as needed.
• Handle sensitive volunteer information and internal matters with professionalism, discretion, and confidentiality.

Preferred Skills

• Experience with Google Workspace apps, particularly Google Docs, Sheets, and Forms.
• Strong organizational, interpersonal, and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to handle sensitive information with professionalism and discretion.
• Interest in human resources, volunteer management, recruitment, or organizational development (a plus!).
• Experience creating presentations, onboarding materials, or training resources (a plus!).
• Strong collaboration and relationship-building skills.
• Experience working with nonprofits or volunteer-based organizations (a plus!).
• Eagerness to learn new tools, processes, and skills as needed.

Thank you for your interest in the People & Culture Administrative Assistant position with Hasana. Please complete the attached application to share your experience and qualifications.

Once you've submitted your application, schedule a time for your interview here:

https://calendly.com/hasana-inc/hasana-meeting

To learn more about Hasana and our mission, visit:

https://hasana.charity/