Administrative Assistant

• Provides direct administrative and operational support to daily work of department leaders and staff.
• Effective meeting scheduling and management including calendar and time management.
• Organization of meeting materials, agendas, minutes, and other materials.
• Assisting with telephone, correspondence, and other communications.
• Preparing documents, reports, and presentations as requested in a timely, professional, and accurate manner.
• Coordinates operational and special projects with internal and external customers
• Serves as a liaison to the department while providing administrative support for department initiatives to achieve department goals and increase efficiency
• Performs other duties as assigned.
• Complies with all policies and standards.
• For specific duties and responsibilities, refer to documentation provided by the department during orientation.
• Must abide by all requirements to safely and securely maintain Protected Health Information (PHI) for our patients.
• Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace.
• Full time 40 hours per week.
• Monday-Friday with rotating weekends and holidays.
• 90 day new hire orientation that will be onsite mandatory.
• After the 90 day new orientation, this position will become hybrid.
• Day shift: 8:00 AN to 4:30 PM or 8:30 AM to 5:00 PM.

• High School Equivalent / GED required.
• Associate's Degree or 2 years of college level education preferred.
• 3+ years administrative and/or department work experience required.
• Detail-oriented and organized, with good analytical and problem solving ability. (Required proficiency)
• Notable inward and outward facing service, communication and relationship building skills (Required proficiency)
• Ability to function independently and as a team player in a fast-paced environment (Required proficiency)
• Must have strong written and verbal communication skills. (Required proficiency)
• Able to work flexible hours as needed (Required proficiency)
• Must have excellent organization skills with attention to detail. (Required proficiency)
• Ability to coordinate work with minimal supervision on project specific tasks. (Required proficiency)
• Ability to meet deadlines. (Required proficiency)
• Ability to exercise good judgment on confidential matters. (Required proficiency)
• Exhibits flexibility and ability to change priority as needed. (Required proficiency)
• Knowledge of medical terminology (Preferred proficiency)
• Demonstrated ability to use PCs, Microsoft Office suite, PowerPoint and general office equipment (Required proficiency)
• Oracle/SSI Markview experience (Preferred proficiency)
• Organizational management of multiple calendars and scheduling. (Required proficiency)
• Demonstrated ability to use GPS system at level of Learning Administrator (Required proficiency)

Physical Demands

• Standing Occasionally
• Walking Occasionally
• Sitting Constantly
• Lifting Rarely up to 20 lbs
• Carrying Rarely up to 20 lbs
• Pushing Rarely up to 20 lbs
• Pulling Rarely up to 20 lbs
• Climbing Rarely up to 20 lbs
• Balancing Rarely
• Stooping Rarely
• Kneeling Rarely
• Crouching Rarely
• Crawling Rarely
• Reaching Rarely
• Handling Occasionally
• Grasping Occasionally
• Feeling Rarely
• Talking Constantly
• Hearing Constantly
• Repetitive Motions Frequently
• Eye/Hand/Foot Coordination Frequently

Travel Requirements

• 10%25