JobsAdministrative AssistantUnited StatesAdministrative Assistant - Melbourne, FL
Diesel Direct Inc
Posted yesterday
Administrative Assistant - Melbourne, FL
Diesel Direct Inc · Melbourne, Florida, United States
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In short
The Administrative Assistant will manage daily operations including billing, accounts receivable, and processing customer orders. They are responsible for providing professional front counter service and resolving customer inquiries regarding invoices and statements.
What they're looking for
MUST-HAVE SKILLS
ALSO MENTIONED
Candidates must have experience in administrative support or customer service and strong proficiency in Microsoft Office. A high school diploma or equivalent is required, with an associate degree preferred.
About the employer
Diesel Direct
Driving force behind on-site fuel delivery.
Diesel Direct is the nation’s largest mobile on-site fueling company. Since 1998, we’ve been delivering the highest-quality fuels, the next generation of environmentally-friendly fuels, and a family of additives – all scientifically engineered to help optimize engine performance. Supply, delivery, and management are part of our DNA. Technology is what drives our entire business strategy, and as a result, we have streamlined the entire fueling process to bring customers reliability, scalability, transparency, and greater fuel intelligence.
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As the industry’s leading technology innovation company, we have developed a data-driven solution to the fuel management system which provides customers accurate and meaningful data to assist the management of their fuel consumption, meet regulatory compliance requirements, and exceed the needs of continuously evolving business requirements. Diesel Direct has reinvented the concept of full-service. We provide services for total supply management, all on-site fueling, and fuel intelligence control including tanks, disaster management, Diesel Exhaust Fluid (DEF) replenishment, marine fuel, and specialized generator services. Our strong understanding and dedication to our customers enables us to provide unparalleled service. We are committed to making the Diesel Direct Difference, which means servicing our customers nationally while staying true to our roots and continuing to offer the personal touch and availability of a local business. Diesel Direct has established a corporate culture based on the supply, delivery and management of the fuel delivery process, which starts with our diverse team committed to exemplifying these core values through the work they do every day. We serve any and all industries such as: Food & Beverage Transportation Construction Marine Services Energy & Utilities Entertainment Locamotives Airports Agriculture
- INDUSTRY
- Oil and Gas
- COMPANY
- Privately Held
- FOUNDED
- 1998
- HEADQUARTERS
- Stoughton, MA
- SIZE
- 201-500
- OFFICES
- 2 on LinkedIn
KNOWN FOR
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Questions about this role
- Is this Diesel Direct Inc role remote?
- Tagged on site.
- Does it sponsor visas?
- Listed as no visa sponsorship.
- What experience does it ask for?
- Listed as 0-2 years.
The posting, in full
Administrative Assistant - Glover Oil About the Position We are looking for a detail-oriented Administrative Assistant to join our team at Glover Oil. This position is essential to our daily operations, as it involves providing exceptional customer service while managing various administrative tasks, including billing, filling, accounts receivable, and customer support.
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Administrative Assistant - Glover Oil
About the Position
We are looking for a detail-oriented Administrative Assistant to join our team at Glover Oil. This position is essential to our daily operations, as it involves providing exceptional customer service while managing various administrative tasks, including billing, filling, accounts receivable, and customer support.
Key Responsibilities
- Provide professional front counter service, processing invoices for fuel and oil pickups at the plant
- Answer phones and efficiently process customer orders
- Address and resolve customer issues related to statements, invoicing, and general inquiries
- Manage accounts receivable processes and attend bi-weekly AR meetings
- Complete billing through the Glover Oil billing portal including entering prices, verifying invoices, printing invoices, and processing credit card payments
- Work with Customer Billing Portals (Coupa) to enter and process invoices
- Maintain accurate documentation and records
Qualifications
- Proven experience in administrative support or customer service
- Strong proficiency in Microsoft Office, particularly Excel and Word (REQUIRED)
- Excellent communication skills, both verbal and written
- Detail-oriented with strong organizational abilities
- Ability to multitask in a fast-paced environment
- Problem-solving skills with a customer-first mindset
- Experience with billing systems and accounts receivable preferred
- High school diploma or equivalent; associate degree preferred
Personal Attributes
- Professional demeanor and appearance
- Reliable and punctual
- Team player with a positive attitude
- Strong work ethic and commitment to accuracy
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