Administrative Assistant at Electrical Consultants, Inc. (Billings, Montana, United States)

In short

Provide administrative and reception support, including coordinating travel, calls, visitors, mail, meetings, expenses, and office common areas. Prepare complex documents and support project and marketing activities through tasks such as dictation, filing, meeting notes, and assembling reports and drawing sets.

What they're looking for

MUST-HAVE SKILLS

SchedulingTravel CoordinationReceptionTelephone ScreeningMail ManagementWritten CommunicationVerbal CommunicationMeeting Planning

ALSO MENTIONED

Administrative SupportOffice AdministrationTravel ArrangementsReceptionTelephone ScreeningMail ManagementWritten CommunicationVerbal CommunicationConference PlanningMeeting Coordination

Requires a high school diploma, two years of post-high-school training, and two years of direct work experience, or an equivalent combination; three to five years of professional office experience is encouraged. Applicants should have strong typing and word-processing skills, effective communication and interpersonal abilities, attention to detail, discretion with confidential information, and working knowledge of Microsoft Office and Adobe or Bluebeam.

About the employer

Electrical Consultants, Inc.

Expert engineering. High-voltage solutions. Your trusted partner on every project.

Electrical Consultants, Inc. (ECI) is an employee-owned, national provider of high voltage transmission, substation, and distribution solutions. Since 1985, we have supported power delivery and renewable energy projects. With 1,000+ employees coast to coast, we combine the strength of our people with technology and innovation to deliver enduring energy solutions - energizing the communities we live and work in.

Questions about this role

Is this Electrical Consultants, Inc. role remote?: Tagged on site.
Does it sponsor visas?: Listed as no visa sponsorship.
What experience does it ask for?: Listed as 2-5 years.

The posting, in full

Electrical Consultants, Inc. (ECI) is a leading power engineering consultant firm that provides engineering, system planning and studies, technical consultation, project management, surveying, environmental planning, commissioning/testing and construction services to electric utilities, energy developers and industrials throughout the U.S.  Our experience includes system voltages from 4.16 kV through 765 kV.ECI has an immediate opening for an administrative assistant who will work under minimal supervision reporting directory to the office manager. Responsibilities include performing a variety of administrative assignments including but not limited to:•    Scheduling and monitoring travel arrangements as requested •    Monitoring and screening incoming telephone calls and visitors •    Acting as the general receptionist •    Managing incoming and outgoing mail •    Communicating and coordinating (written and verbal) with the general managers, engineering managers, and corporate staff members on all requested communications •    Assisting with conference/meeting planning •    Preparing complex documents under minimal supervision with information necessary for decision-making •    Project and marketing support including dictation, copying, filing, meeting notes, assembling of books, reports, drawing sets, etc. •    Establishing filing systems and coordinating project meetings •    Coordinating expense submittals to corporate accounting department •    Overseeing and assisting with the preparation of common areas for activities or meetings upon requestMinimum Requirements: High school diploma, 2 years training beyond high school, 2 years direct work experience or equivalent combination of education and experience. 3-5 years professional office environment experience encouraged. Successful applicants must be accurate at typing and have strong word processing skills. Proven effective verbal and written communication skills, proven excellent level of interpersonal skills, ability to work individually and on a team, ability to work with confidential information, and attention to detail. Strong working knowledge of Microsoft Office, specifically Word, Excel, Teams, PowerPoint and Adobe or Bluebeam. A requirement of this position is to be present in the office during normal business hours. Successful applicant may be subject to client mandated drug and background checking. Occasional travel/driving may be required. Successful applicant is subject to ECI’s auto insurance carrier requirements. Applicants must not require sponsorship for employment visa status (e.g., H-1B visa status) now or in the future.Salary commensurate with experience and education. Benefits include:  •    Medical, dental and vision insurance  •    Flexible spending account  •    Health savings account  •    Life insurance  •    Disability insurance  •    401(k), profit sharing and employee stock ownership plan  •    Paid vacation, personal days and holidays  •    Paid Parental Leave •    Continued professional education reimbursement ECI employs over 850 engineers, designers, project managers, surveyors, right-of-way agents, environmental planners, construction professionals and support staff in 37 engineering offices across the U.S.  ECI has over 40 years of experience in the planning, engineering and construction of a wide range of power delivery projects including substations, transmission lines, energy storage facilities, distribution systems, communication systems and industrial electrical facilities.An Equal Opportunity Employer

▶ READ THE FULL POSTING

Electrical Consultants, Inc. (ECI) is a leading power engineering consultant firm that provides engineering, system planning and studies, technical consultation, project management, surveying, environmental planning, commissioning/testing and construction services to electric utilities, energy developers and industrials throughout the U.S.  Our experience includes system voltages from 4.16 kV through 765 kV.ECI has an immediate opening for an administrative assistant who will work under minimal supervision reporting directory to the office manager. Responsibilities include performing a variety of administrative assignments including but not limited to:•    Scheduling and monitoring travel arrangements as requested •    Monitoring and screening incoming telephone calls and visitors •    Acting as the general receptionist •    Managing incoming and outgoing mail •    Communicating and coordinating (written and verbal) with the general managers, engineering managers, and corporate staff members on all requested communications •    Assisting with conference/meeting planning •    Preparing complex documents under minimal supervision with information necessary for decision-making •    Project and marketing support including dictation, copying, filing, meeting notes, assembling of books, reports, drawing sets, etc. •    Establishing filing systems and coordinating project meetings •    Coordinating expense submittals to corporate accounting department •    Overseeing and assisting with the preparation of common areas for activities or meetings upon requestMinimum Requirements: High school diploma, 2 years training beyond high school, 2 years direct work experience or equivalent combination of education and experience. 3-5 years professional office environment experience encouraged. Successful applicants must be accurate at typing and have strong word processing skills. Proven effective verbal and written communication skills, proven excellent level of interpersonal skills, ability to work individually and on a team, ability to work with confidential information, and attention to detail. Strong working knowledge of Microsoft Office, specifically Word, Excel, Teams, PowerPoint and Adobe or Bluebeam. A requirement of this position is to be present in the office during normal business hours. Successful applicant may be subject to client mandated drug and background checking. Occasional travel/driving may be required. Successful applicant is subject to ECI’s auto insurance carrier requirements. Applicants must not require sponsorship for employment visa status (e.g., H-1B visa status) now or in the future.Salary commensurate with experience and education. Benefits include:  •    Medical, dental and vision insurance  •    Flexible spending account  •    Health savings account  •    Life insurance  •    Disability insurance  •    401(k), profit sharing and employee stock ownership plan  •    Paid vacation, personal days and holidays  •    Paid Parental Leave •    Continued professional education reimbursement ECI employs over 850 engineers, designers, project managers, surveyors, right-of-way agents, environmental planners, construction professionals and support staff in 37 engineering offices across the U.S.  ECI has over 40 years of experience in the planning, engineering and construction of a wide range of power delivery projects including substations, transmission lines, energy storage facilities, distribution systems, communication systems and industrial electrical facilities.An Equal Opportunity Employer

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Administrative Assistant

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