Administrative Assistant REG Hub 1 Bristol

Administrative Assistant REG Hub 1 Bristol

Department: Real Estate - Professional Support Hub

Employment Type: Permanent

Location: Bristol

Description

At DAC Beachcroft, we are a leading international law firm with more than 2,800 professionals working across the UK, Europe, Asia-Pacific and Latin America. We combine legal expertise with commercial insight to help clients navigate complex challenges and achieve successful outcomes.

We are looking for an organised, proactive and service-focused Administrative Assistant to join our Real Estate team. This is an excellent opportunity for someone who enjoys working in a fast-paced professional environment, delivering high-quality administrative support while building strong relationships with colleagues and clients.

As part of our collaborative support function, you will play an important role in ensuring the smooth running of legal and administrative processes, supporting lawyers and legal support teams across a wide range of activities.

At DAC Beachcroft, you'll be joining a business that values collaboration, innovation and continuous improvement. We are committed to creating an inclusive workplace where people can thrive, develop their careers and contribute to the success of our clients and our firm.

In return, you'll benefit from:

• The opportunity to work within a respected international law firm
• Exposure to a busy and commercially focused Real Estate practice
• Structured career development and learning opportunities
• A supportive and collaborative team culture
• The chance to build valuable experience within the legal and professional services sector

Key Responsibilities

Reporting to the Hub Leader, you will provide administrative and file management support across the Real Estate team. You'll work closely with lawyers, Practice Assistants, Legal Support Assistants and other business support colleagues to ensure work is delivered efficiently, accurately and to the highest standards.

• Maintain electronic and paper files, ensuring documents are correctly filed and managed
• Open, maintain, close and archive legal matters in line with firm procedures
• Process incoming post, scan and save documents, and circulate information to relevant stakeholders
• Upload, edit and manage documentation within document management systems
• Prepare, collate and index legal documents
• Support deeds management and scheduling activities
• Produce and maintain tracking schedules and management information reports
• Arrange room bookings, travel, courier services and other administrative requirements
• Send large electronic document packs and manage electronic signature processes through approved systems

• Assist with tasks relating to client relationship management
• Build an understanding of client-specific requirements, protocols and processes
• Support the organisation of events, seminars and meetings
• Liaise regularly with lawyers and support teams to ensure priorities are met and deadlines achieved
• Provide updates on work progress and deliver a responsive, high-quality service to internal stakeholders

• Support online applications and searches through platforms such as Companies House, Land Registry and related systems
• Create and maintain client data room content as instructed
• Assist with preparation of court bundles and supporting documentation
• Ensure all correspondence and documentation is accurately stored within firm systems
• Maintain compliance with firm policies, procedures and regulatory requirements

• Assist with billing and expenses processes
• Support matter-related financial administration, including payments and transfers
• Help ensure financial information is processed accurately and promptly

Skills, Knowledge and Expertise

• Previous office-based administration experience
• Strong organisational and time management skills
• Excellent attention to detail and accuracy
• Intermediate Microsoft Office skills
• Strong communication skills with the ability to build effective working relationships
• A customer and client-focused approach
• Ability to manage multiple priorities in a busy environment
• A positive, proactive and flexible attitude
• Commitment to delivering a high standard of work and service

• Experience within a legal or professional services environment
• Experience using document management or case management systems
• An interest in developing a long-term career within a law firm or professional services organisation

Additional Information

As a Disability Confident Scheme employer, we’re committed to providing an inclusive and accessible recruitment process. If you need any reasonable adjustments at any stage (including the application, assessment or interview process), please contact recruitment@dacbeachcroft.com in confidence with the vacancy reference in the subject line, and we’ll be happy to help.