Administrative Assistant

Who we are

Canaccord Genuity (CG) is a leading independent, full-service financial services firm with a strong presence across wealth management and capital markets. We are built on long-term client relationships, entrepreneurial thinking, and a commitment to delivering tailored solutions for individual, institutional, and corporate clients. With a collaborative culture and global perspective, we bring together deep industry expertise, innovative ideas, and a client-first approach to help our clients achieve their goals.

Our people are at the heart of our success. At CG, you will be part of a team that values collaboration, accountability, and continuous learning. We move quickly, encourage fresh thinking, and empower our employees to contribute meaningful work in an environment that is professional, supportive, and focused on delivering exceptional results for our clients.

About The Role:

We are currently looking for a proactive, organized, and enthusiastic Administrative Assistant to join our Wealth and Estate Planning and Managed Account Platform team in Vancouver. This role will be responsible for varied levels of support to members of our management team. The successful candidate will demonstrate excellent attention to detail organizational, communication and computer skills, along with the ability to prioritize and manage a complex workload.

What you’ll be doing

• Manage multiple administrative functions related to the firm’s Managed Account Platform team, Wealth & Estate Planning practice and department Head.
• Generate monthly and quarterly reports to assist with monitoring several programs offered by CG.
• Maintain the department’s internal intranet site/pages.
• Monitor and manage department shared email inboxes.
• Assist in the preparation of business correspondence, presentations, meeting materials, completing monthly and quarterly reports in a timely manner.
• Handle calendar and email management with accuracy.
• Coordinate travel arrangements and process related expenses.
• Process expense reports and invoices in a timely and accurate manner.
• Organize internal or external team events, lunches, and dinners paying attention to detail.
• Develop and maintain productive relationships with various levels of management and colleagues.
• Be accessible and prompt throughout the day.
• Perform general ad hoc administrative duties.

Who you are

• Has at least 3 years of Administrative Assistant experience in a fast-paced professional setting, supporting a broad range of administrative and project tasks.
• Takes initiative and brings strong organizational and problem-solving skills, with close attention to detail.
• Prioritizes effectively and stays calm under pressure.
• Works well both independently and as part of a team.
• Communicates clearly and effectively, verbally and in writing, with exceptional interpersonal skills.
• Exercises sound discretion and maintaining strict confidentiality.
• Demonstrates advanced proficiency in Microsoft Teams, Word, Excel, Outlook and PowerPoint.

Work Arrangement

This role is expected to be in-office to support collaboration, team connectivity, and day-to-day business needs. The successful candidate should be comfortable working on-site on a regular basis, with any flexibility determined by the nature of the role, business requirements, and manager approval.

Total Rewards

The expected total compensation for this role is $60,000 - $65,000 and will be based on the successful candidate’s skills, experience, and qualifications. In addition, Canaccord Genuity offers a competitive total rewards package, which includes:

• Performance-based bonuses, health and dental benefits offered through Manulife, a pension plan, and paid time off.
• An Employee Stock Purchase Program with employer stock matching and additional employee benefits designed to support overall well-being.
• Education reimbursement to support continuous learning and future career development.

• A modern downtown Vancouver office environment with on-site amenities, including barista services, patio and an in-building gym.

At CG, we are committed to fostering an inclusive, accessible, and respectful workplace where diverse perspectives are valued. We welcome applications from all qualified individuals and will provide accommodations throughout the recruitment process upon request.

#LI-VP1 #LI-Onsite #INDHP

All applications will be held in strict confidence.

In order to be considered for employment, candidates selected for interviews will be required to show proof of citizenship, permanent residence or eligibility to work in Canada with no restrictions.

Protecting your online safety

Canaccord Genuity and its affiliates do not use text messages for recruitment purposes. If you have received a text message claiming to be from CG or an authorized representative regarding job recruitment, please treat as fraudulent and do not respond.

We wish to thank all candidates for their interest but only those applicants selected for an interview will be contacted. No phone calls please. Thank you for your understanding.