Administrative Assistant - Winnipeg

Job Title: Administrative Assistant - WinnipegJob Description

Join one of Canada's largest third-party logistics companies as an Administrative Assistant. In this role, you will be the face of the transportation team, responsible for checking shipments and truck drivers in and out, and inputting information into the company's warehouse management system. You will use this program to enter Bills of Ladings (BOLs) and Proof of Deliveries (PODs) into the internal database. Your duties will include communicating with the shipping and receiving team on inventory discrepancies and handling outbound/inbound calls from drivers requiring directions or customers inquiring about their deliveries. You will be expected to respond to these callers by forwarding them to the appropriate person or assisting with damaged or lost shipments.

Responsibilities

• Check shipments and truck drivers in and out.
• Input information into the company's warehouse management system.
• Enter Bills of Ladings (BOLs) and Proof of Deliveries (PODs) into the internal database.
• Communicate with the shipping and receiving team on inventory discrepancies.
• Handle outbound and inbound calls from drivers and customers.
• Forward calls to the appropriate person or assist with damaged or lost shipments.

Essential Skills

• 1+ year of clerical or administrative experience, preferably in the distribution or transportation industry.
• Strong command of the English language.
• Proficiency in administrative support and data entry.
• Experience with Microsoft Office, including Excel and Outlook.

Additional Skills & Qualifications

• Previous experience in the freight or trucking industry is a plus.
• Knowledge of Truckmate warehouse management system.
• Comfortable working in a blue-collar/trucking environment.
• Excellent attention to detail.
• Initiative and problem-solving abilities.

Work Environment

The work schedule is from 7:00 AM to 4:30 PM. You will work in the front terminal office, which comprises around seven people at a time. This is a blue-collar office environment with drivers and warehouse personnel frequently walking through. The team is very friendly and creates a welcoming atmosphere for newcomers. A thick skin and a good sense of humor are beneficial for adapting to this environment.

Job Type & Location

This is a Contract position based out of Winnipeg, MB.

Pay and Benefits

The pay range for this position is $22.00 - $22.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Job Type & Location

This is a Contract position based out of Winnipeg, MB.

Workplace Type

This is a fully onsite position in Winnipeg,MB.

À propos d'Aston Carter

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, lacquisition de talents, les achats, la chaine dapprovisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de lindustrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service dun grand nombre dentreprises du classement Fortune 500. Nous sommes fiers davoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de légalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de lâge, de la couleur, de la religion, des origines nationales, du statut dancien combattant, dun handicap, de lorientation sexuelle, de lidentité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande daccommodement raisonnable, tel que la modification ou lajustement du processus de demande demploi ou dentrevue à cause dun handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître dautres options daccommodement.

Ordonnance sur légalité des chances de San Francisco: Conformément à lOrdonnance sur légalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de lintelligence artificielle (IA): Nous pouvons utiliser lintelligence artificielle (IA) pour soutenir certaines étapes de notre processus dembauche, notamment la recherche, la présélection et lévaluation des candidatures. LIA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à laide doutils dIA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.