Business Analyst III

Aleut Federal is seeking an experienced Business Analyst III to provide comprehensive program, analytical, and administrative support for high-priority Business and Administrative Services Division (BASD) functions and workforce initiatives. Support the development, implementation, coordination, and continuous improvement of business processes, procedures, reporting, and management tools across the employee lifecycle and related administrative programs.

Essential Responsibilities

• Program and Business Process Support: Make significant contributions to develop, maintain, and update standard operating procedures (SOPs), process documentation, guidance, communications, and supporting resources for priority programs, including onboarding/offboarding, SEET, visitor access, parking, telework, and space/facilities. Review applicable DOE HC, MA, and other requirements and identify compliance considerations for Federal review and determination.
• Data Analysis and Quality Assurance: Analyze business, administrative, and workforce data; standardize metrics, definitions, and reporting structures; and perform data-quality reviews to ensure information is accurate, consistent, complete, and reliable.
• Management Reporting and Decision Support: Develop administrative dashboards, trend analyses, reports, and other management products that provide actionable insights and support Federal leadership decision-making, workload management, and program planning.
• Employee Lifecycle Management: Support the tracking of onboarding, offboarding, and other employee lifecycle activities in BASD. Track pending and completed personnel-related actions and identify aging actions, discrepancies, and potential process delays.
• Provides leadership over the On/Offboarding Center of Excellence
• Workforce Systems and Reporting: Generate and analyze reports from Workday and incorporate authorized information from DOE systems and reporting tools, including PAR, DOEinfo, PAIN, DOE People, and other relevant data sources.
• Ad Hoc Analysis and Reporting: Respond to priority and time-sensitive requests for BASD workforce, business, and administrative data; conduct research and analysis; and develop reports, summaries, and briefing materials for leadership.
• Executive and Stakeholder Support: Coordinate and interact with SC employees and stakeholders at all organizational levels, including senior executives and political appointees, on priority BASD activities and administrative requirements.
• Priority Initiative Support: Support the BASD Director, Deputy Director, and subject matter experts in planning, coordinating, tracking, and executing priority BASD and workforce initiatives. Participate in BASD priority meetings, track actions and deliverables, and follow through on assigned activities.
• Knowledge Management and Communications: Maintain BASD SharePoint resources, including Admin Alley, and ensure program information, procedures, reference materials, and communications remain current and accessible. Develop and deliver informational sessions and training materials for Admin/APEG personnel regarding BASD initiatives, processes, and updated policies and procedures.
• Records and Correspondence Support: Monitor and apply established requirements and procedures governing executive correspondence, official records, file maintenance, and records disposition for BASD.
• Performance and Status Reporting: Document key decisions, action items, and follow-up requirements from BASD status meetings. Prepare a high-level monthly management report summarizing completed actions, accomplishments, emerging issues, risks, challenges, and items requiring leadership awareness or attention.
• Continuous Improvement: Identify opportunities to streamline administrative processes, strengthen internal controls, improve data integrity, reduce processing delays, and enhance the overall effectiveness and customer experience of BASD services.
• DRUG TESTING PROGRAM SUPPORT:Provide comprehensive administrative and program support for the Office of Science (SC) Drug Testing Program, including scheduling, records management, reporting, tracking, and coordination of program activities in accordance with DOE requirements. Key responsibilities include:

• Maintain program files, reports, records, and tracking systems for Testing Designated Positions (TDPs), employee acknowledgements, testing notifications, testing status, results, and related documentation, consistent with applicable privacy and confidentiality requirements.
• Maintain current TDP rosters and track employee, supervisor, and testing information; provide required periodic status updates.
• Coordinate administrative activities associated with random, HRP, reasonable-suspicion, post-accident, and post-incident testing, including scheduling, notifications, completion tracking, and required reporting.
• Support supervisors and employees with required program documentation, acknowledgements, scheduling, and procedural information.
• Send emails to supervisors alerting regarding drug-testing scheduling.
• Receive, safeguard, document, and route drug and alcohol testing information and results to authorized DOE officials and program stakeholders in accordance with established procedures.
• Track required reporting deadlines and support timely submission of testing data and completion information to the Departmental Substance Abuse Program Manager.
• Coordinate administrative information with appropriate offices and service providers, including Human Resources, Personnel Security, the Employee Assistance Program (EAP), Medical Review Officer (MRO), and other authorized program officials.
• Track supervisor and manager completion of required drug and alcohol testing program training and maintain supporting documentation.
• Provide general program guidance and administrative support based on established DOE policies and procedures, elevating matters requiring Federal determination or action to the appropriate Federal official.
• Protect sensitive testing and personnel information and maintain strict confidentiality in accordance with applicable Federal and DOE requirements.

Aleut offers the following benefits to eligible employees:

• Health insurance
• Dental/Vision insurance
• Paid Time Off
• Short- and Long-Term Disability
• Life insurance
• 401k and match

Work Environment and Equal Opportunity

This position may require work in a federal office environment and regular interaction with Federal employees and authorized service providers. Aleut Federal is an Equal Opportunity Employer. Qualified applicants will receive consideration without regard to protected status under applicable law.

Aleut Federal, LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or genetics. In addition to federal law requirements, AF complies with applicable state and local laws governing nondiscrimination in employment in every location where the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. AF prohibits workplace harassment based on race, color, sex, religion, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.