Executive Assistant

Position: Executive Assistant

Location: Kingston, ON

Type: Existing vacancy

Hours: 35 hours per week

Term: One-year contract

Compensation Range: $65,000 - $80,000

Overview

Are you looking to take the next step in your career with a well-established Canadian company? As an Executive Assistant, you’ll have the opportunity to work independently while demonstrating exceptional organization, discretion, judgement, and efficiency in providing high-level support to our Executive Team. From preparing correspondence and reports to coordinating events, meeting schedules, and special projects, you’ll play an important role in anticipating the team’s needs to keep day-to-day operations running smoothly. You will also contribute to continuous improvement initiatives that enhance efficiency in support of the company’s success. If you thrive in a collaborative, fast-paced environment and are eager to make a meaningful impact, we invite you to join our team and help drive our continued success.

Responsibilities

• Provide high-level administrative support to various members of our Executive Team, anticipating needs, organizing information, and managing competing priorities
• Handle sensitive and confidential information with a high degree of discretion, professionalism and sound judgement
• Prepare accurate, well-organized letters, reports, spreadsheets and presentations with exceptional attention to detail
• Arrange travel and coordinate meeting schedules, managing logistics and scheduling priorities with accuracy and efficiency
• Coordinate corporate office activities and administrative requirements to support efficient day-to-day operations.
• Liaise with external parties to gather, organize, and coordinate information for Executive review
• Coordinate and support special projects and initiatives, ensuring priorities are effectively managed through to completion
• Other duties as assigned

Qualifications

• Post-secondary education in an administrative or business-related discipline is required

• Administrative support experience is preferred, with a demonstrated ability to provide high-level support to a senior team
• Demonstrated ability to work independently, exercise initiative and make sound judgments in a fast-paced environment
• Professional and articulate communication style

• Exceptional attention to detail, accuracy and follow-through

• Strong organizational and time-management skills, with the ability to multi-task, prioritize competing demands, adapt to changing needs and meet deadlines
• Excellent interpersonal and communication skills, both written and verbal
• High level of technical competence with computers, including Microsoft Office Suite, Outlook, and excellent keyboarding skills

Why Homestead?

Joining Homestead is becoming part of a team that takes pride in building and supporting our communities. We offer long-term stability and opportunities to develop your career. Our employees enjoy a comprehensive benefits program, and RRSP matching for retirement planning. Our work environment is collaborative, and we take time to celebrate achievements and positive changes through company events and social gatherings. We value integrity, dedication, and continually seek to uphold a culture of “doing the right thing”.

About Homestead Land Holdings Limited

As a proudly Canadian-owned and operated company, we’ve spent over 70 years creating and providing homes for our residents. Today, we own and manage over 27,000 apartments across more than 200 buildings that our residents proudly call home. Our company operates throughout Ontario and we take a hands-on approach to managing our properties. We hold ourselves to a high standard and strive to ensure we are consistently offering a rental experience that we’d feel confident providing to our own family members.

Additional Information

A satisfactory reference check and criminal records clearance are required for this position. We thank all candidates for their interest, however only those being considered will be contacted directly. Homestead Land Holdings Limited is an equal opportunity employer. Accessibility accommodation is available for all parts of the recruitment and selection process. Please make needs known in advance.

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