Executive Assistant to Owner/Operator

Executive Assistant to Owner/Operator

Switchboard is seeking an Executive Assistant on behalf of our client, a successful Denver entrepreneur with multiple thriving businesses.

This is a classic executive assistant role. You’ll be the owner’s right hand and go-to person: the first call when something needs to get done, whether that’s chasing down an invoice, managing his calendar, coordinating with a vendor, or running an errand across town. No two days look alike, and no task is too small.

Why this role is exciting

Our client’s CPG brand is growing about 25% year over year, and you’d be employee #4 on a small, close-knit team. This is a ground-floor opportunity to work directly alongside an experienced operator and help shape how a fast-growing business runs.

What you’ll do (Responsibilities)

• Serve as the owner’s primary point of contact for administrative and personal-business support across multiple entities
• Own requests from start to finish, tracking dozens of open items so nothing slips
• Manage client onboarding and ongoing success of their account
• Handle vendor communications, coordination, and follow-up
• Maintain calendars, appointments, and schedules with precision
• Run errands and provide in-person support as needed
• Anticipate needs and stay a step ahead rather than waiting for direction
• Manage a high volume of communication professionally
• Prepare documents, maintain records, and support general business administration
• Take on special projects and shifting priorities as the business grows

What you bring (Qualifications & Requirements)

• Prior experience as an executive assistant, administrative professional, or personal assistant
• Restaurant or hospitality operations background preferred; other fast-paced operations experience considered
• A proven personal system for tracking tasks and follow-ups, which you’ll be asked to describe
• Exceptional attention to detail and reliability
• Strong responsiveness and comfort with ambiguity and shifting priorities
• Excellent written and verbal communication
• A valid driver’s license and reliable transportation
• The ability to figure things out without a playbook for every situation
• Bonus: You're an AI champion and enjoy experimenting with how to optimize your work using AI

Details

• Compensation: $65,000–$100,000 per year, based on experience
• Benefits: This is a 1099 opportunity, benefits are not offered at this time
• Schedule: Monday–Friday, 8:00 AM–5:00 PM
• Location: Primarily on-site in the owner’s home office in Denver’s Highlands neighborhood, plus local errands. Limited hybrid flexibility may be possible once established.

A note before you apply

Many people think they can do an admin job. This one is harder than it looks. Our client has a lot of moving parts, and he needs someone who closes loops. When a request comes in, you don’t just add it to a list. You figure out what needs to happen, handle it, follow up, and confirm it’s done without being reminded. If you prefer clearly defined duties or a predictable routine, this probably isn’t the right fit. If you love being the person everything runs through, we encourage you to fill out the application.

Our interview process

1. AI Interview: Our recruiting team reviews resumes and invites qualified applicants to conduct a conversational AI interview.
2. Recruiter screen: Applicants who complete the AI Interview successfully are invited to a screening call with one of our recruiters.
3. Assessments: Top applicants complete a 30-minute pre-employment assessments testing cognitive skills, attention to detail, and speed & accuracy.
4. In-person interview: Finalists are invited to an on-site interview with the client.