JobsExecutive AssistantNew YorkExecutive Administrative Assistant
Sonic Healthcare USA
Posted 2 days ago
Executive Administrative Assistant
Sonic Healthcare USA · New York, United States
SAVE THIS JOB
In short
The Executive Administrative Assistant will act as the primary point of contact between the laboratory and clients while managing daily administrative functions. Responsibilities include scheduling, reporting, inventory management, and supporting the executive team with operational and regulatory tasks.
What they're looking for
MUST-HAVE SKILLS
ALSO MENTIONED
Candidates must have proven experience in an executive administrative or secretarial role with strong office management skills. Proficiency in modern office technology, excellent communication abilities, and the capacity to handle confidential information are required.
About the employer
Sonic Healthcare USA
Quality is in our DNA
Sonic Healthcare USA is a subsidiary of Sonic Healthcare Limited, one of the world's largest medical diagnostics companies, providing laboratory services to medical practitioners, hospitals and community health services, with operations in eight countries, on three continents and providing care to over 120 million patients each year. Sonic Healthcare USA is a leading provider of state-of-the-art laboratory services and professional pathology groups throughout the USA with nine operating divisions and nearly eight thousand US-based employees. Sonic Healthcare USA utilizes a federated business model that emphasizes medical leadership and community-based laboratory testing and professional pathology services to provide outstanding quality and service to the doctors and patients that they serve. For more information, visit the Sonic Healthcare website at www.sonichealthcareusa.com.
- INDUSTRY
- Hospitals and Health Care
- COMPANY
- Public Company
- FOUNDED
- 2005
- HEADQUARTERS
- Dallas, Texas
- SIZE
- 5,001-10,000
- OFFICES
- 11 on LinkedIn
KNOWN FOR
Is your LinkedIn profile ready for roles like this?
A free review of your profile, scored against what Executive Support roles ask for, and what to fix first.
Questions about this role
- Is this Sonic Healthcare USA role remote?
- Tagged on site.
- Does it sponsor visas?
- Listed as no visa sponsorship.
- What experience does it ask for?
- Listed as 2-5 years.
The posting, in full
Job Functions, Duties, Responsibilities and Position Qualifications: We're not just a workplace - we're a Great Place to Work certified employer! Proudly certified as a Great Place to Work, we are dedicated to creating a supportive and inclusive environment. At Sonic Healthcare USA, we emphasize teamwork and innovation. Check out our job openings and advance your career with a company that values its team members!
▶ READ THE FULL POSTING▼ CLOSE THE FULL POSTING
Job Functions, Duties, Responsibilities and Position Qualifications:
We're not just a workplace - we're a Great Place to Work certified employer!
Proudly certified as a Great Place to Work, we are dedicated to creating a supportive and inclusive environment. At Sonic Healthcare USA, we emphasize teamwork and innovation. Check out our job openings and advance your career with a company that values its team members!
Location: White Plains, NY
Days: Monday - Friday
Hours: 7:30-4
Full Time: Benefits Eligible
Pay Range $28-$37
Position Summary
An Executive Administrative Assistant for a Laboratory plays a specialized role, balancing high-level corporate operations with the specific regulatory, logistical, and safety demands of a lab environment. The individual will work under the executive team and lab manager.
What you'll do
- Act as the point of contact between the laboratory and clients
- Assist in all administrative functions of the laboratory
- Undertake the tasks of receiving calls, routing correspondence, and scheduling Act as the point of contact between the executives and internal/external clients
- Assist in all administrative functions of the Laboratory- Invoices and Inventory
- Undertake the tasks of receiving calls, schedule specimen pickup, take messages and routing correspondence
- Handle requests and queries appropriately
- Arrange meetings and appointments and provide reminders
- Produce reports, presentations and briefs
- Assist with Operational and Regulatory tasks of the Laboratory.
- Assist President and VP of Operations in daily, weekly and monthly reporting
- Develop and carry out an efficient documentation and filing system
What you need
- Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position
- Full comprehension of office management systems and procedures
- Exemplary planning and time management skills
- Up-to-date with advancements in office gadgets and applications
- Ability to multitask and prioritize daily workload
- High level verbal and written communications skills
- Discretion and confidentiality
Scheduled Weekly Hours
40
Work Shift:
Job Category
Administration
Company
ProPath Services, LLC
Sonic Healthcare USA is an equal opportunity employer that celebrates diversity and is committed to an inclusive workplace for all employees. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, age, national origin, disability, genetics, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
SAVE THIS JOB
Similar roles open now
Executive Assistant
Generation Next Fertility
New York, New York$75k–$90kOn site
EMPLOYER'S OWN SITE
POSTED TODAY
Team Executive Assistant
Squarepoint Capital
New York, New York$70kOn site
EMPLOYER'S OWN SITE
POSTED TODAY
Executive Assistant & Client Liaison, Science & Natural History
Sotheby's
New York, New York$60k–$65kOn site
EMPLOYER'S OWN SITE
POSTED TODAY
Executive Assistant
Hearst
New York, New York$110k–$125kHybrid · 4 days in office
EMPLOYER'S OWN SITE
POSTED TODAY
Senior Executive Assistant
McGraw Hill LLC.
New York, New York$90k–$115kRemote
EMPLOYER'S OWN SITE
POSTED TODAY