Executive Assistant (Contract Role)

About ParetoHealth

ParetoHealth is redefining the way employers fund healthcare. As the largest and fastest-growing benefits captive in the United States, we help thousands of small and midsize employers take control of healthcare costs through a smarter, more sustainable model.

Our mission is simple: give small and midsize employers the scale and protection they need to eliminate volatility and lower healthcare costs.

By combining data-driven insights, innovative risk management, and the collective purchasing power of our community, we enable employers to reduce volatility, improve long-term outcomes, and reinvest savings into their businesses and their people.

Headquartered in Philadelphia, ParetoHealth is growing rapidly and transforming one of the country's largest industries. Our success is fueled by talented people who are united by our four core values: Fire in the Belly, For the Greater Good, See the Field, and Get It Done Right. These values shape how we innovate, collaborate, make decisions, and deliver exceptional results for our clients and one another.

If you're energized by solving complex challenges, thrive in a high-growth environment, and want to help reshape the future of healthcare, we'd love to meet you.

Please note that ParetoHealth does not provide employment visa sponsorship for this position. Candidates must be authorized to work in the United States without sponsorship both now or in the future.

Position Summary

ParetoHealth is seeking a highly organized, proactive, and service-oriented contract Executive Assistant to provide administrative support to executives. The ideal candidate anticipates needs, handles changing priorities with discretion, and works collaboratively with the Executive Assistant team to provide consistent support. The role’s onsite schedule will align with the executives supported and the team’s coverage needs.

Key Responsibilities

• Manage executive calendars, schedule meetings, and resolve scheduling conflicts
• Coordinate internal and external meetings, including invitations, agendas, materials, and follow-up
• Arrange domestic and international travel, including itineraries and related logistics
• Prepare and submit expense reports and help track executive expenses
• Draft, proofread, and manage correspondence and other materials as needed
• Handle confidential information with professionalism and discretion
• Track action items and follow up with stakeholders to help keep priorities moving
• Coordinate meals and other logistics for executive meetings and events
• Serve as a point of contact for executives and their internal and external stakeholders
• Coordinate with the Executive Assistant team to ensure at least one EA is onsite each business day
• Plan onsite days around the schedules of the executives supported and the team’s coverage needs

Required Skills & Qualifications

• 3+ years of experience providing executive or senior-level administrative support
• Experience managing complex calendars, meeting logistics, and travel arrangements
• Strong organizational and time-management skills, with the ability to manage competing priorities
• Excellent written and verbal communication skills
• Sound judgment and discretion when handling confidential information
• A proactive, resourceful, detail-oriented approach
• Ability to work onsite 2–4 days per week in Philadelphia, including when the executives supported are onsite
• Ability to coordinate onsite coverage with the Executive Assistant team
• Proficiency in Microsoft Office and/or Google Workspace

We are guided by our values

Fire in the belly

The drive to learn, to improve, and to deliver outstanding value every day.

See the field

The ability to see the big picture and prepare to meet tomorrow’s needs.

Get it done right

The passion to produce at higher rates and to the highest standards.

For the greater good

A united community creating better health benefit solutions for all.

Please note that any communication from our recruiters and hiring managers at ParetoHealth about a job opportunity will only be made by a ParetoHealth employee with an @paretohealth.com address. ParetoHealth does not conduct text message or chat-based interviews. Any other email addresses, agencies, or forums may be phishing scams designed to obtain your personal information.

We will not ask you to provide personal or financial information, including, but not limited to, your social security number, online account passwords, credit card numbers, passport information, and other related banking information until we begin onboarding activities, which will be coordinated by a member of the ParetoHealth People Ops Team with an @paretohealth.com email address.

Disclosures

ParetoHealth is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, vendors, and clients.

California Applicants: See Pareto’s CCPA Notice of Collection for California Employees and Applicants for information about how Pareto Captive Services, LLC, Pareto Health, LLC, and Pareto Underwriting Partners, LLC, together with their respective subsidiaries (collectively, “Pareto”) collects and uses personal information submitted by employment applicants.