Executive Assistant

Position Overview

The Executive Assistant serves as a key member of our administrative team, providing support in executive scheduling, invoice processing, office administration, meeting coordination, and social media management.

Key Responsibilities

• Manage the Executive Director's calendar and scheduling.
• Enter and track invoices using NetSuite.
• Coordinate office supply purchasing and vendor communications.
• Attend meetings, take notes, ad prepare meeting summaries.
• Upload and schedule content across social media platforms.
• Assist with organizational communications and special projects.
• Support daily office operations and administrative functions.
• Perform other duties as assigned.

Qualifications

Required

• Minimum 3 years of administrative or executive support experience.
• Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams, and PowerPoint).
• Experience with invoice processing, accounting systems, or databases.
• Excellent organizational, communication, and multitasking skills.
• Ability to work independently, maintain confidentiality, and demonstrate initiative.

Preferred

• Associate's Degree in Business, Administration, or related field.
• Experience with NetSuite.
• Nonprofit experience.
• Bilingual English/Spanish.