Executive Assistant II - Pittsburgh, PA

Job Description

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Job ID: 260002B1

Status: Full-Time

Regular/Temporary: Regular

Shift: Day Job

Work Arrangement: HybridWork Arrangement information

Facility: UPMC Health Plan

Department: Administration

Location: 600 Grant St, Pittsburgh, PA

Union Position: No

Salary Range: $ 29.92-51.79 USD

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Are you an organized, proactive professional who enjoys staying one step ahead? UPMC Health Plan is hiring a full-time Executive Assistant II to support our Health Plan executive team. In this role, you’ll provide high-level administrative support to multiple executives in a fast-paced environment. We’re looking for someone who takes initiative, is adaptable, and can confidently manage multiple priorities while anticipating the needs of the leaders they support. You’ll also have opportunities to contribute to projects, presentations, reporting, and other initiatives beyond traditional administrative support.

Regular on-site presence is required Monday through Thursday and approximately every third Friday.

Responsibilities:

Manage complex calendars for multiple executives, balancing changing priorities, meeting requests, deadlines, and business needs.

Stay one step ahead by reviewing upcoming meetings, anticipating executive needs, and proactively coordinating agendas, materials, attendees, and other preparation.

Schedule and coordinate meetings with internal and external executives, assistants, and business partners.

Create and update professional PowerPoint presentations and use Excel to organize, track, analyze, and present information.

Support projects and initiatives by organizing information, tracking timelines and action items, following up with stakeholders, and helping keep work moving forward.

Prepare meeting agendas, capture minutes and action items, and ensure appropriate follow-up.

Review contracts, documents, and other materials with strong attention to detail and coordinate signatures or approvals as needed.

Build effective working relationships across the organization and adapt your communication and approach to different personalities and leadership styles.

Manage multiple priorities simultaneously while remaining flexible, resourceful, and solutions-focused as needs change.

Handle sensitive and confidential information with discretion, and professionalism.

Arrange executive travel, reservations, conference calls, and occasional off-site activities as needed.

Maintain organized records and knowledge of UPMC policies and procedures when responding to requests and business needs.

Qualifications:

High school diploma or equivalent.

8 years experience in an increasingly responsible administrative support role

5 years experience with support at the executive level

Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook

Excellent calendar management skills, including the coordination of complex executive meetings

Experience assisting management with the creation of PowerPoint presentations

Experience scheduling travel arrangements for management

Licensure, Certifications, and Clearances:

Act 34 with renewal

UPMC is an Equal Opportunity Employer/Disability/Veteran

Required Experience

• High school diploma or equivalent is required

Preferred Experience

• High school diploma or equivalent is required