JobsExecutive AssistantSan FranciscoExecutive Assistant
Archetype AI
Posted today · Jobs at Archetype AI
Executive Assistant
Archetype AI · San Mateo, California, United States
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In short
The role involves providing comprehensive executive support to the CEO and COO while managing day-to-day office operations in San Mateo. You will also oversee HR administration, team events, and the onboarding process for new hires to ensure operational efficiency.
What they're looking for
MUST-HAVE SKILLS
ALSO MENTIONED
Candidates should have 4–7 years of experience in executive support or operations, preferably within a fast-paced tech startup environment. Strong organizational skills, proficiency with Google Workspace, and the ability to handle confidential information with discretion are essential.
About the employer
Archetype AI
Helping humanity make sense of the world with Physical AI
We are a Physical AI company pioneering a new form of artificial intelligence that is capable of perceiving, understanding, and reasoning about the world. We solve real world problems using the power of AI to reveal the world’s hidden patterns and behaviors that escape our perception.
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Our vision is to encode the entire physical world. To achieve this, we are building Newton™, the first foundation model that can understand the physical world. Newton fuses multimodal temporal data – including signals from accelerometers, gyroscopes, radars, cameras, microphones, thermometers and other environmental sensors – with natural language to unlock insights about the physical world in real time.
- INDUSTRY
- Technology, Information and Internet
- COMPANY
- Privately Held
- FOUNDED
- 2023
- HEADQUARTERS
- San Mateo, California
- SIZE
- 11-50
- OFFICES
- 1 on LinkedIn
- OPEN HERE
- 2 roles
KNOWN FOR
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Questions about this role
- Is this Archetype AI role remote?
- Tagged on site.
- Does it sponsor visas?
- Listed as no visa sponsorship.
- What experience does it ask for?
- Listed as 5-10 years.
The posting, in full
At Archetype AI, we’re building the world’s first physical AI platform to bring artificial intelligence into the real world. Our foundation model, Newton, understands the physical world through objective sensor data and generates real-time insights into complex physical behaviors, from industrial machinery and systems to wearable devices and smart environments.
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About Us
At Archetype AI, we’re building the world’s first physical AI platform to bring artificial intelligence into the real world. Our foundation model, Newton, understands the physical world through objective sensor data and generates real-time insights into complex physical behaviors, from industrial machinery and systems to wearable devices and smart environments.
Formed by a high-caliber team from Google and backed by one of Silicon Valley’s most renowned venture funds, Archetype AI is at Series A and rapidly advancing its technology for the next big leap. This is a unique opportunity to join an exciting, fast-growing AI team based in the heart of Silicon Valley.
About the Role
As we scale, our founders’ time, our San Mateo office, and the company’s day-to-day operations all need to run without friction. This role blends executive support, office management, and early operations work, keeping the CEO and COO focused, the office running smoothly, and the operational backbone of the company built to grow with us.
What You’ll Own
- The CEO and COO are well scheduled, prepared for every meeting, and free to focus on the highest-leverage priorities.
- Executive travel, expenses, and correspondence are handled end to end, accurately and with discretion.
- The San Mateo office is stocked, organized, and welcoming, with vendors, deliveries, and guests managed smoothly.
- New hires arrive to a ready workstation, working accounts, and a well-run first day.
- Interviews, team events, and offsites run on schedule and land well with candidates and the team.
- HR administration and cross-functional projects move to completion, with scalable processes replacing day-to-day friction.
- Workplace Management
Key Qualifications
- 4–7 years in executive support, office management, or operations, ideally at a fast-paced tech startup.
- Track record managing complex, shifting calendars and prioritizing on behalf of busy executives.
- Exceptional organization, attention to detail, and written and verbal communication.
- Sound judgment and discretion with confidential financial, legal, and people information.
- Comfort with Google Workspace and Slack, and quick to learn new systems.
Nice to Have
- Experience as an early operations or administrative hire at a high-growth startup.
- Experience supporting multiple executives or founders at once.
- Exposure to finance, HR, or legal operations.
- Track record planning successful team events and offsites.
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