Executive Assistant

Executive Assistant

Location: Toronto, ON

Head Office

Type: Full-time; hybrid, with 3–5 days per week in the Toronto office, depending on business needs.

Enwave is seeking an exceptionally organized Executive Assistant to support multiple executives in a fast-paced environment. You’ll manage complex calendars, balance competing priorities, and stay several steps ahead influencing how our leaders and teams work.

Reporting to the Manager, Employee Engagement & Experience, you’ll provide high-level administrative support to designated Leadership Team members.

What you’ll do

Manage complex calendars for multiple executives, resolve conflicts, protect priority time, and ensure leaders are prepared. Coordinate travel, itineraries, and expenses; prepare documents, presentations, and correspondence; and track deadlines and follow-ups. Serve as a responsive, professional contact for internal and external stakeholders.

Coordinate Board, committee, executive, and leadership meetings, including scheduling, logistics, catering, materials, correspondence, and distribution lists. Work with governance partners and internal teams to support offsites, Town Halls, corporate events, and other organizational activities. Provide occasional reception coverage during vacations, illness, or other absences.

What we’re looking for

Sound judgment and forward thinking are essential. Anticipate executives’ needs, assess competing demands, and consider the implications of decisions. Know when to act independently, ask questions, or escalate an issue.

• Experience supporting multiple senior leaders is an asset.

• Superior calendar management skills, with the ability to coordinate complex schedules, anticipate conflicts, and prioritize requests as business needs change.

• Exceptional organization and time management, with reliable follow-through on details and deadlines.

• Strong written and verbal communication skills, with the ability to clarify priorities and work effectively across all organizational levels.

• Excellent attention to detail, discretion, and the ability to handle confidential and sensitive information.

• Intermediate to advanced proficiency in Microsoft Office applications, including:

• Outlook: Using calendar delegation, shared calendar views, Scheduling Assistant, delegated inboxes, and meeting updates.

• Word: Creating and formatting polished documents using styles, tables, and tracked changes.
• PowerPoint: Building and refining executive presentations with consistent layouts, charts, and speaker notes.
• Excel: Maintaining trackers, organizing and summarizing data, and using formulas, sorting, filters, and pivot tables.
• Experience coordinating travel, itineraries, and expenses, and preparing accurate executive-level presentations, reports, meeting materials, and correspondence.
• Experience coordinating Board or governance meetings is an asset.
• Experience supporting offsites, corporate events, and employee engagement initiatives.
• A collaborative approach, willingness to learn, and ability to stay composed and adaptable in a fast-paced environment.

Why Enwave

At Enwave, you'll join a purpose-driven organization focused on delivering innovative, sustainable energy solutions that support the transition to net-zero. Backed by leading long-term investors and operating some of North America's largest district energy systems, we're continually evolving how we serve our customers and communities.

This is a rewarding role for someone who enjoys bringing order to complexity and helping others succeed. You’ll see your impact on prepared leaders, well-run meetings, and problems resolved before they disrupt the day.

Compensation

The expected base salary range for this role is $75,000-$95,000, based on experience, skills, and alignment with the role.

Accessibility

Enwave Energy Corporation is committed to fair and accessible employment practices and will accommodate applicants with disabilities during the recruitment process.

Use of Artificial Intelligence in Recruitment

We may use Artificial Intelligence (AI)-based tools to support certain stages of our recruitment process, such as screening or assessing applications. These tools are used to assist in identifying qualified candidates and do not replace human decision-making. All hiring decisions are ultimately made by our recruitment team.