CIRCOR Navy (US) Executive Assistant

Executive Assistant

Location: Tampa, FL

Business: CIRCOR Navy (US)

Key Responsibilities

• Provide comprehensive, poractive support to one or more executives in a fast-paced US Navy focused engineering and manufacturing environment
• Manage complex calendars, travel logistics, and executive communications with precision and foresight
• Serve as a gatekeeper and liaison between executives and internal/external stakeholders
• Manage end-to-end planning and execution presentations, reports, and briefing materials for leadership meetings, Board meetings, and enterprise reviews
• Coordinate meetings, town halls, leadership offsites, plant visits, including agendas, materials, and follow-up actions
• Navigate the complexities of a US Navy focused engineering and manufacturing organization, including plant operations, supply chain considerations, and leadership structures
• Support executives on all travel & expense needs
• Handle highly sensitive and confidential information with the utmost discretion and professionalism
• Worked closely with Corporate and KKR Administrator team to coordinate executive schedules and ensure alignment across stakeholders
• Anticipate executive needs, identify potential issues, and propose solutions before challenges arise
• Represent the executive office with professionalism, credibility, and diplomacy
• Seamless coordination of complex schedules and activities
• Take and publish effective minutes from select meetings
• Special assignments/projects
• Develop relationships and coordinate across three primary sites (Tampa, FL; Monroe, NC; Warren, MA) as well as with KKR Administrator team in NY

Required Qualifications

• 7–10+ years of experience as an Executive Assistant supporting C-suite
• Proven experience in a global manufacturing, industrial, or operations-driven environment- Matrixed, decentralized environments
• Demonstrated success supporting executives across multiple time zones and regions
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word); experience with collaboration and scheduling tools
• Exceptional organizational, communication, and interpersonal skills, executive presence

Preferred

• Experience supporting Board of Directors and executive committees
• PE experience plus
• Bachelor’s degree plus

Key Competencies

• Strategic thinking and business acumen
• Strong attention to detail with the ability to see the big picture
• High emotional intelligence and executive presence
• Ability to prioritize effectively in a dynamic, high-pressure environment
• Ownership mentality- Cultural awareness and global mindset
• Seamless coordination of complex schedules and global activities
• Travel Requirement- 25%