ATSU- Executive Assistant College Healthy Communities

Description

A.T. Still University's College for Healthy Communities (ATSU-CHC) is seeking a non-exempt Executive Assistant at the San Luis Obispo, CA location, to provide administrative support for the dean to meet the mission and vision of the college.

Duties & Responsibilities

• Provides administrative support for the ATSU-CHC dean, associate and assistant deans, department chairs, faculty, staff, and students.
• Initiates correspondence from the dean and associate deans to both internal stakeholders and external individuals and organizations (ex. accrediting bodies—ARC-PA) including confidential and high-level correspondence
• Dean’s office liaison to ATSU Advancement, Alumni Services, Facilities, Student Affairs, the President’s Office and other ATSU schools/departments
• Maintains accreditation documents, university and school policies, and high-level college files
• Records, publishes, and distributes minutes from all requested deans’ meetings
• Project management and tracking for assigned grants and awards, including MOUs, budgets and reports
• Calendar management by scheduling and coordinating meetings.
• Manage travel scheduling and processing reimbursements as they relate to the Dean's needs.
• Maintain high-level communications a professional representation of the Dean's office.
• Assists in preparing and delivering confidential Human Resource status forms, faculty contracts, job postings and personnel requisitions
• Process confidential check requests.
• Prepare the CA Postsecondary documents for the president’s office
• Other duties as assigned by the dean
• Provides administrative assistance in collaboration with the CCPA Program Manager to support the efficient and effective operations of the CCPA program, including the following:
• Management and oversight of the Standardized Patients program
• Management of the CCPA program absentee program
• Other duties as necessary

Additionally, this position will spend approximately 33% of their time to provide administrative support to the Central Coast Physician Assistant (CCPA) program in collaboration with the CCPA Program Manager

Requirements

Skills & Experience

• High school education with some additional training or additional work experience.
• Experience in healthcare, business, or academic (preferable) office setting
• Experience interacting with internal and external community affiliates
• Ability to follow and share information regarding university policy and procedure
• Proficiency with Microsoft® software, Windows® operating system, databases and basic computer skills.
• Strong professional written and verbal communication skills.
• Meeting and event planning experience.
• Ability to maintain balance with job duties while remaining flexible and resilient through challenges
• Strong teamwork attitude.
• Ability to interact in a professional manner with leadership, community health center partner site employees, ATSU-CHC faculty, staff, students and the general public.
• Excellent verbal and written communication skills, including editing, for in-person, phone and correspondence
• Strong interpersonal skills
• Managerial skills for work assignments and evaluations
• Problem-solving and critical thinking
• Detailed and task oriented

ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date. For more information, please visit: atsu.edu/employment/benefits.

A.T. Still University (ATSU) does not discriminate on the basis of race, color, religion, ethnicity, national origin, sex (including pregnancy), sexual orientation, age, disability, or veteran status in admission or access to, or treatment or employment in its programs and activities.