Executive & Personal Assistant to the CEO

About Opal

Scaling ads is expensive as hell. We fund it.

Opal issues credit cards for ad spend. Agencies and brands run millions in Meta and Google budgets through us. We’re seed stage and growing fast.

The role

Building a company comes with a hell of a lot of admin. Our CEO needs someone to own it so he can spend his time selling, raising and building.

You’ll make the company and his life run smoothly: payroll, HR paperwork, vendors, software, investor reporting and personal logistics. If something needs to happen and nobody owns it, it’s yours.

You’ll work directly with the CEO. The goal is for him to stop wondering whether it got done.

What you’ll do

• Run payroll, benefits and severance
• Handle hiring and offboarding paperwork: offer letters, NDAs, confidentiality and non-disparagement agreements
• Track employee and partner referral payouts and make sure people get paid on time. Nobody should have to send the awkward follow-up
• Collect receipts. Every one. Every month. Yes, even that one
• Send invoices and forward bills to bill pay
• Work with Pav to track software subscriptions and seat usage. Kill the subscriptions collecting dust
• Prepare accurate investor reports and get them out on time
• Manage software access and permissions across onboarding and offboarding
• Keep Google Drive organized. Finding a contract shouldn’t require a side quest
• Write and maintain SOPs that people actually follow. A beautiful Notion page nobody opens doesn’t count
• Run the office: snacks, internet, supplies and whatever decided to break today
• Manage the CEO’s calendar and email. Catch conflicts before he’s supposed to be in two places at once
• Book travel, hotels and dinners
• Handle personal appointments, prescriptions and refills
• Manage cleaners for the office and the CEO’s home
• Own the one-off tasks that don’t fit anywhere. Figure them out and close them without someone chasing you

You could be a fit if

• You’ve been an EA, PA or office manager at a startup or for a founder and liked the pace
• You’re the most organized person you know and your friends give you shit for it
• You’re discreet. You’ll see salaries, contracts and someone’s personal life. That information stays with you
• You close loops. When you say it’s done, it’s done
• You figure things out and know when to ask a good question before making a costly guess
• You’re comfortable handling personal logistics. It’s a real part of this job
• You’re warm and easy to work with. Candidates, vendors and investors should be happy to hear from you
• A severe bullshit allergy

Bonus points

• You’ve supported a founder through the chaos of an early-stage startup
• You’ve handled both company operations and personal assistant responsibilities
• You’d like to grow into an ops lead as the company grows

Compensation

$75K–$90K USD base plus benefits.

This role is in person in San Francisco or Vancouver, BC.