Project Implementation Specialist - Limited Term

Company Description

The University of Notre Dame is more than a workplace; it is a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

Job Description

The University of Notre Dame is seeking a Limited-Term Project Implementation Specialist to support the expansion and day-to-day operations of the Pop Up Pregnancy & Family Village (Pop Up P&F Village) across seven rural counties in Indiana Region 1. Supported by the Indiana Rural Health Transformation Program (RHTP) GROW regional grant, the Pop Up P&F Village is a community-centered, one-stop resource that connects pregnant and postpartum women, families, and individuals with essential healthcare services, preventive screenings, mental health support, health education, insurance assistance, and community resources.

The Project Implementation Specialist will oversee regional coordination, operational planning, partner engagement, and administrative support to ensure successful and consistent implementation of the Pop Up P&F Village model across Jasper, Newton, Pulaski, Starke, Marshall, Elkhart, and Fulton Counties.

Working closely with the project lead, county implementation partners, healthcare providers, community organizations, and University stakeholders, this individual will provide technical assistance, coordinate regional activities, monitor project deliverables, and support grant administration and reporting. The ideal candidate will bring experience working with healthcare systems and community-based organizations, familiarity with rural community resources, and the ability to build strong relationships across multiple counties.

This position requires regional travel throughout all seven participating counties, including occasional weekend availability and Saturday work to support Pop Up events.

Key Responsibilities

• Serve as the primary point of coordination and support for implementation partners across all seven Region 1 counties.
• Collaborate with project leadership to develop onboarding materials, training resources, implementation toolkits, workflows, and ongoing technical assistance.
• Provide operational guidance and troubleshooting to ensure consistent implementation and successful execution of the Pop Up P&F Village model.
• Build and maintain partnerships with healthcare providers, clinics, community organizations, health networks, state agencies, and regional stakeholders.
• Support county partners in transitioning from initial co-implementation to independent event planning and execution.
• Manage regional event calendars and coordinate logistics for community events, county trainings, partner meetings, and regional gatherings.
• Coordinate procurement and distribution of supplies, event materials, and resources while maintaining centralized program documentation.
• Support budget monitoring, expense tracking, invoice processing, and financial reporting in accordance with University and grant requirements.
• Coordinate project communications, meetings, agendas, minutes, follow-up items, and monitoring of county-level deliverables.
• Collaborate with project leadership to coordinate data collection, track participation and service utilization, evaluate program progress, and support continuous improvement.
• Prepare and coordinate quarterly, annual, and grant-required reports, ensuring accurate documentation and timely submission.
• Monitor county partner activities, expenditures, and deliverables to ensure compliance with Indiana RHTP grant requirements, funding timelines, and established program standards.

Qualifications

• Bachelor's degree in a health-related field.
• At least two years of relevant professional experience.
• Experience supporting community-based programs, healthcare initiatives, or multi-partner projects.
• Knowledge of community resources and an understanding of the healthcare and social service landscape.
• Proficiency in Google Workspace (Gmail, Google Drive, Google Calendar), Microsoft Office Suite (Word, Excel, PowerPoint), and Zoom.
• Strong organizational, project coordination, and time management skills.
• Excellent written and verbal communication skills, including the ability to communicate effectively with diverse community partners and stakeholders.
• Strong attention to detail, problem-solving skills, and sound judgment.
• Ability to work independently while contributing effectively as part of a collaborative team.
• Valid driver's license and reliable access to a personal vehicle for regional travel. Mileage will be reimbursed in accordance with University policy.
• Availability to work Saturdays when Pop Up events are scheduled, as well as occasional additional weekends.

Preferred Qualifications

• Experience working with healthcare systems, public health initiatives, or community-based organizations.
• Established professional relationships with healthcare providers and community organizations in Indiana Region 1.
• Familiarity with university research administration, grant management, budgeting, or regulatory compliance.
• Experience coordinating projects across multiple geographic locations or community partners.
• Experience with data collection, reporting, and monitoring project outcomes.

Physical Requirements

• Ability to stand, sit, climb stairs, and reach with hands and arms
• Occasional prolonged walking
• Ability to lift objects up to 35 pounds
• Ability to safely operate a motor vehicle

Additional Information

Applications are due by November 23, 2026.

Salary up to $75,000, commensurate with experience.

To be considered, you must upload a cover letter and resume with your application.

This is a one-year, limited-term position with the potential for renewal through 2031, contingent upon continued funding availability. The position requires travel throughout Jasper, Newton, Pulaski, Starke, Marshall, Elkhart, and Fulton Counties in Indiana. Use of a personal vehicle is required, with mileage reimbursed in accordance with University policy.

Funding Acknowledgment

This Rural Health Transformation Program is supported by the Centers for Medicare & Medicaid Services (CMS) of the U.S. Department of Health and Human Services (HHS) as part of a financial assistance award totaling $206,927,896.80, with 100 percent funded by CMS/HHS. The contents are those of the author(s) and do not necessarily represent the official views of, nor an endorsement by, CMS/HHS or the U.S. Government.

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.

Division: Vice President of Research

Job Subfamily: Prgrm Admin_Business/Science - AA007

Unit: Eck Institute for Global Health - 43319

Career Stream / Level: EIC2

Job Family: Academic Aff