Legal Receptionist / Administrative Assistant

Legal Receptionist / Administrative Assistant

Location: White Plains, NY

Schedule: Monday–Friday | On-Site

About the Opportunity

We are partnering with an established law firm in White Plains, NY, to find an experienced, professional, and highly organized Legal Receptionist / Administrative Assistant to join its team.

This position is ideal for someone who enjoys being the first point of contact for clients and visitors while keeping a busy professional office running smoothly. The ideal candidate will bring excellent communication skills, strong attention to detail, and the ability to manage multiple administrative responsibilities in a fast-paced legal environment.

If you have experience as a Receptionist, Front Desk Coordinator, Office Assistant, or Legal Administrative Assistant, we would love to connect with you!

Key Responsibilities

• Serve as the first point of contact for clients, visitors, and incoming calls, providing a welcoming and professional experience.
• Answer and direct incoming phone calls, take accurate messages, and ensure timely communication.
• Coordinate conference room reservations and prepare meeting spaces for attorneys, clients, and visitors.
• Receive, sort, scan, and distribute incoming mail and prepare outgoing correspondence and overnight packages.
• Maintain organized physical and electronic files, including opening, updating, and closing legal matter files.
• Provide administrative and clerical support to attorneys and paralegals, including copying, document preparation, and assembling binders.
• Provide backup support for legal calendaring and scheduling responsibilities.
• Monitor office supply inventory, maintain organized workspaces, and coordinate supply replenishment.
• Handle sensitive client and firm information with professionalism and strict confidentiality.
• Assist with additional office administration duties and occasional travel to the firm's New Jersey office as needed.

Qualifications

• High school diploma or equivalent required.
• Minimum of 3 years of experience in a receptionist, front desk, administrative support, or customer service role.
• Proficiency in Microsoft 365, including Outlook, Word, Excel, and Teams.
• Excellent verbal and written communication skills with a professional, customer-focused approach.
• Strong organizational skills and the ability to manage multiple priorities efficiently.
• Exceptional attention to detail, reliability, and follow-through.
• Ability to maintain confidentiality when handling sensitive information.
• Comfortable learning new office systems