Food & Beverage Staff Accountant

Food & Beverage Staff Accountant

Department: Finance / Food & Beverage Operations

Reports To: Director of Finance / Corporate Accounting

Location: Central or Southwest Florida, with flexibility for the right candidate

Position Type: Full-Time

Position Summary

The Food & Beverage Staff Accountant supports the accounting and financial reporting functions for food and beverage operations across assigned homeowner association (HOA) communities and amenity facilities. This position is responsible for maintaining accurate financial records, processing and reconciling transactions, assisting with month-end close, monitoring operating expenses, and supporting financial reporting for restaurants, bars, cafés, catering, banquet services, and other community dining venues.

Working closely with corporate accounting, General Managers, Food & Beverage Directors, and Community Association Managers, the Staff Accountant helps ensure that revenue and expenses are recorded accurately, accounts are reconciled timely, and financial information is reliable and readily available. The role also supports food and beverage cost tracking, inventory accounting, and the proper allocation of expenses between association and food and beverage operations.

The ideal candidate has experience in accounting, preferably within the hospitality or food and beverage industry, and is comfortable working with financial systems, point-of-sale (POS) reporting, and multiple operating locations. Experience with HOA or community association management is preferred. Working knowledge of hospitality POS systems, such as Toast, is a plus.

Essential Duties and Responsibilities

General Accounting & Financial Reporting

• Maintain accurate financial records for assigned food and beverage operations.
• Prepare and post journal entries, account adjustments, and other routine accounting transactions.
• Reconcile general ledger accounts, bank accounts, credit card transactions, and other balance sheet accounts as assigned.
• Assist with monthly, quarterly, and year-end financial reporting.
• Support month-end close by preparing account reconciliations, reviewing transactions, and ensuring expenses and revenue are recorded in the appropriate accounting periods.
• Review financial records for accuracy, completeness, and proper account coding.
• Research and resolve discrepancies in financial records and transactions.
• Assist with preparing profit and loss statements, expense summaries, and other financial reports for management review.
• Maintain organized accounting records and supporting documentation for audits and internal reviews.

Accounts Payable & Expense Management

• Process and review vendor invoices for accuracy, appropriate coding, and proper approval.
• Verify invoices against purchase orders, receiving documentation, and other supporting records when applicable.
• Assist with tracking outstanding invoices, vendor credits, and payment discrepancies.
• Ensure expenses are assigned to the correct property, department, general ledger account, and reporting period.
• Reconcile vendor statements and investigate discrepancies as needed.
• Monitor recurring expenses and assist with identifying unusual charges or potential coding errors.
• Communicate with vendors and internal teams to resolve invoice and payment questions.
• Support the maintenance of accurate vendor records and accounting documentation.

Food & Beverage Revenue & POS Reconciliation

• Reconcile daily or periodic food and beverage sales reports with POS records, credit card settlements, cash deposits, and accounting system entries.
• Review sales activity, discounts, voids, refunds, complimentary items, and other adjustments for accurate recording and appropriate documentation.
• Investigate discrepancies between POS reports, deposits, merchant processing reports, and general ledger balances.
• Assist with recording food and beverage revenue, sales adjustments, and related transactions.
• Review revenue and expense coding to ensure transactions are recorded consistently across assigned communities.
• Utilize POS reporting tools to support sales reconciliation and financial reporting.
• Work with onsite managers to obtain missing documentation and resolve transaction discrepancies.
• Working knowledge of POS systems such as Toast is preferred.

Food & Beverage Cost & Inventory Accounting

• Assist with tracking food, beverage, liquor, and supply costs across assigned locations.
• Record and reconcile inventory-related transactions, including purchases, transfers, adjustments, and write-offs.
• Review inventory counts and supporting reports to identify discrepancies between recorded inventory and actual quantities.
• Assist with calculating and analyzing cost of goods sold (COGS) and food and beverage cost percentages.
• Compare purchasing activity and inventory usage with sales information to help identify unusual variances.
• Reconcile vendor invoices and purchasing records with inventory and expense reports.
• Assist operational leaders with understanding cost variances and maintaining accurate inventory records.
• Support consistent inventory accounting procedures across assigned properties.

Month-End Close & Financial Analysis

• Prepare assigned account reconciliations and supporting schedules for month-end close.
• Review general ledger activity to identify unusual transactions, incorrect account coding, or unexpected variances.
• Assist with accruals, prepaid expenses, reclassifications, and other routine closing entries as needed.
• Compare actual expenses with budgets and prior-period results to identify significant variances.
• Prepare supporting reports and explanations for management review.
• Assist with maintaining accurate financial records and meeting established accounting deadlines.
• Support internal and external audit requests by gathering financial records and transaction documentation.
• Identify opportunities to improve accounting accuracy, reporting consistency, and process efficiency.

HOA & Community Association Accounting Support

• Support accurate financial reporting for food and beverage operations within HOA-managed communities and residential amenity facilities.
• Assist with distinguishing association-funded expenses from food and beverage operating expenses and resident charges.
• Review expense allocations, interdepartmental charges, and shared costs to ensure appropriate accounting treatment.
• Coordinate with Community Association Managers, General Managers, and corporate accounting to resolve coding and reconciliation questions.
• Maintain supporting documentation for financial transactions and allocations.
• Assist with preparing financial information for management reviews and authorized association reporting requests.
• Follow established accounting procedures, company policies, and applicable association requirements.

Internal Controls & Administrative Support

• Follow established procedures for invoice approvals, cash reconciliations, POS adjustments, and financial documentation.
• Help identify and report discrepancies, unusual transactions, and potential weaknesses in accounting processes.
• Maintain confidentiality of financial and business information.
• Ensure accounting records are organized, complete, and accessible for authorized review.
• Assist with standardizing accounting practices and reporting procedures across multiple communities.
• Perform other accounting and finance-related duties as assigned.

Qualifications

• Associate's or bachelor's degree in Accounting, Finance, or a related field preferred; equivalent relevant experience may be considered.
• Two to four years of experience in accounting, bookkeeping, accounts payable, reconciliations, or a related accounting position preferred.
• Hospitality, restaurant, club, resort, or food and beverage accounting experience strongly preferred.
• Experience supporting multiple locations or operating departments is a plus.
• Basic understanding of general ledger accounting, account reconciliations, journal entries, and financial reporting.
• Familiarity with accounts payable, expense coding, month-end close, and financial recordkeeping.
• Working knowledge of Microsoft Excel and accounting or financial management systems.
• Working knowledge of food and beverage POS systems, such as Toast, preferred.
• Ability to reconcile POS sales, credit card transactions, deposits, refunds, discounts, and other adjustments.
• Familiarity with inventory accounting and cost of goods sold is preferred.
• Experience with HOA, community association management, private clubs, or amenity-driven residential communities is a plus.
• Strong attention to detail, organizational skills, and commitment to accuracy.
• Ability to investigate discrepancies, solve problems, and meet recurring accounting deadlines.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating with corporate and onsite teams.
• Ability to manage multiple priorities across assigned properties.

Preferred Experience

• Experience with restaurant or hospitality accounting processes.
• Familiarity with food and beverage revenue reconciliation and inventory reporting.
• Experience with Toast or similar hospitality POS systems.
• Exposure to food and beverage budgets, operating statements, and cost-of-goods-sold analysis.
• Familiarity with property-level accounting and expense allocations.
• Experience working with General Managers, food and beverage teams, and corporate accounting departments.

Work Environment

This position supports food and beverage operations across HOA-managed communities and residential amenity facilities. The role involves regular collaboration with corporate accounting personnel and onsite operational teams. Periodic travel to assigned communities may be required to support reconciliations, review documentation, and coordinate accounting processes.

Equal Employment Opportunity

Access Management is an equal opportunity employer and is committed to providing a workplace free from discrimination and harassment. Employment decisions are made in accordance with applicable federal, state, and local laws.