Administrative Assistant - Head Office - Admin

Welcome to MIC Medical Imaging!

At MIC, our uncompromising commitment to excellence in diagnostic imaging, coupled with our investment in technology and quality patient care, instills confidence in patients and physicians across the communities we serve. We are an innovator in the healthcare industry, a recipient of the consumer choice award for business excellence, and a talent destination for over 500 team members. Our staff are passionate about improving the healthcare journey for patients and their family members, and proudly support local organizations working towards the same goal.

If you are looking for a meaningful career opportunity, our organization could be the perfect fit!

Status: Part-time (0.8) position available.

Location: On-site, no remote offering

#203, 11010 – 101 Street NW, Edmonton, AB T5H 4B9

Hours: 7:30AM-4PM

The Opportunity

The Administrative team at MIC is growing and looking for someone to join the team. In this part-time role, you’ll be the initial telephone contact for external vendors and healthcare professionals and provide administrative support to radiologists, Site Managers, and staff. From preparing correspondence and maintaining accurate records to coordinating meetings and supporting day-to-day office operations, your work will help keep our teams organized and connected. If you communicate clearly, pay attention to detail, and adapt to changing priorities while handling confidential information with discretion, this is an opportunity to contribute your administrative experience in a collaborative medical imaging environment.

Role and Responsibilities

• Serve as the initial telephone contact for external vendors and healthcare professionals.
• Maintain effective working relationships with radiologists, staff, and external vendors.
• Maintain accurate internal lists, document e-filing systems, and Modality Procedure Manuals.
• Prepare and format documents and internal and external correspondence, including letters and emails.
• Coordinate meeting logistics, including room bookings, conference calls, radiologist site meeting setup and takedown, and catering for meetings and events.
• Support accounting operations through data entry in Acumatica and deposit processing.
• Manage office supply ordering, inventory replenishment, and supply distribution at front reception.
• Receive and distribute incoming mail and deliveries; coordinate administrative deliveries, mailouts, and departmental shipments using Scamper, Neopost, and FedEx.
• Coordinate office maintenance requests with the appropriate departments.
• Administer radiologist pagers.
• Provide administrative support to Site Managers and respond to clinical requests.
• Maintain and update the staff intranet.

Required Qualifications

• High school diploma. Completion of an Administrative Assistant program or course is preferred but not required.
• Previous experience as an Administrative Assistant, Office Assistant, or in a similar role.
• Proficiency in Microsoft Word, Outlook, and Excel, and the ability to operate standard office equipment.

• Strong organization and time management to prioritize requests, coordinate schedules and activities, balance responsibilities, and meet deadlines.
• Clear, professional communication, active listening, and courteous service.
• Strong teamwork and interpersonal skills to build respectful relationships and address concerns tactfully.
• Attention to detail in maintaining accurate documents, records, data, and transactions.
• Discretion with confidential information and adherence to privacy requirements and internal policies.
• Adaptability to changing priorities and procedures without compromising service.
• Sound judgement and initiative to anticipate needs, resolve routine issues, and escalate concerns appropriately.
• Strong work ethic, accountability, reliable attendance, and punctuality.

What we offer

• Competitive wages aligned with industry standards, with recognition for relevant experience.
• Paid vacation and sick time, including vacation starting at three weeks and access to a vacation buy/sell program.
• Wellness days and staff appreciation days off.
• Employer-paid extended health and dental benefits.
• RSP program with employer matching, plus additional RRSP and TFSA options.
• Health and personal spending accounts.
• Professional membership and liability insurance reimbursement.
• Paid parking where applicable.
• Service awards recognizing employee contributions.
• Team-building and social events, including treat days, annual holiday party, staff BBQ, golf tournament, and potlucks.

The MIC Story

MIC Medical Imaging is Canada’s largest radiology partnership, with more than 100 radiologist physicians and over 500 technologists and support staff. MIC serves the greater Edmonton area, offering a wide range of diagnostic imaging services, including x-ray, ultrasound, MRI, CT, and more.

MIC is an expert and trusted partner to Edmonton and surrounding area. MIC Medical Imaging Radiologists play an essential role in 17 Edmonton area hospitals and community health centres. We are proud to extend the same expert level of diagnostic imaging to practitioners and patients through our 15 community-based clinics in Edmonton, St. Albert, Ft. Saskatchewan and Sherwood Park. We boast the largest group of sub-specialized radiologists in the province, unique work environments, state-of-the-art equipment, learning and development training, career advancement opportunities, and more. MIC is committed to supporting local organization such as the United Way, Mercy Ships

Imaging Excellence Starts with Healthy, Engaged Employees

Our people form the foundation for imaging excellence and are the reason practitioners, patients, hospitals, and professional sports teams like the Edmonton Oilers trust us with their medical imaging needs. We take care of our employees, so that they will take care of our patients. At MIC, we provide:

Competitive compensation

Flexible work commitments to accommodate life changes (i.e. full time, part time, casual)

Comprehensive health and dental coverage

Vacation allocated on years of services

Employer-sponsored pension program (RPP)

Professional learning and development opportunities

Supports to improve the physical and mental health of our employees

Vacation Purchase-Sell Program: provide increased flexibility and support the changing lifestyle needs of our employees

Recognition events including an annual staff holiday party, site celebrations, and social events for staff and their families.

MIC Medical Imaging is an equal opportunity employer committed to diversity in the workplace.

If you are passionate about health care and possess the knowledge, skills, and experience we are looking for, please submit your application today. Please note only qualified individuals selected for an interview will be contacted. Thank you for considering MIC Medical Imaging during your career search.

What are you waiting for? Jump-start your career at MIC Medical Imaging. Apply today!