JobsAdministrative AssistantMiamiAdministrative Assistant
Jessie Trice Community Health System, Inc.
Posted yesterday
Administrative Assistant
Jessie Trice Community Health System, Inc. · Miami, Florida, United States
In short
The Administrative Assistant supports the CEO's executive assistant by managing daily office operations, including scheduling, correspondence, and document preparation. Key duties involve maintaining records, coordinating travel and events, and ensuring efficient departmental workflow.
What they're looking for
MUST-HAVE SKILLS
ALSO MENTIONED
Candidates must have an associate degree and 3-5 years of administrative experience, with a preference for bachelor's degrees and corporate or healthcare backgrounds. Strong communication, organizational, and Microsoft Office proficiency are essential for this role.
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Questions about this role
- Is this Jessie Trice Community Health System, Inc. role remote?
- Tagged on site.
- Does it sponsor visas?
- Listed as no visa sponsorship.
- What experience does it ask for?
- Listed as 2-5 years.
The posting, in full
Administrative Assistant will assist the Exe Assistant to the CEO by supporting the daily office operations by managing schedules, coordinating communications, preparing documents, and ensuring efficient workflow for managers and teams. This role includes calendar management, drafting correspondence, organizing meetings, maintaining records, and providing general administrative support to keep the department running smoothly and efficiently.
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Position Summary
Administrative Assistant will assist the Exe Assistant to the CEO by supporting the daily office operations by managing schedules, coordinating communications, preparing documents, and ensuring efficient workflow for managers and teams. This role includes calendar management, drafting correspondence, organizing meetings, maintaining records, and providing general administrative support to keep the department running smoothly and efficiently.
Core Responsibilities include but are not limited to the following:
Manage calendars, schedule meetings, and coordinate conference rooms.
Draft, proofread, and send emails, memos, and business correspondence.
Prepare meeting agendas, take minutes, and distribute follow-up actions.
Maintain organized filing systems and accurate records.
Coordinate travel arrangements and event logistics.
Support office operations, including supply management and vendor coordination.
DETAILS OF EDUCATION AND SPECIAL SKILLS REQUIRED
Associates degree required; bachelor’s preferred
Minimum of 3-5 years of administrative or executive support experience, preferably supporting senior leadership or CEO.
Healthcare, nonprofit or corporate environment experience preferred.
Excellent verbal & written communication skills with strong organizational and time management abilities.
Ability to handle highly confidential and sensitive information with discretion.
Strong attention to detail and accuracy.
Exceptional notetaking & minute-taking skills with ability to accurately document discussions, decisions, action items and meeting outcomes.
Ability to prepare, edit, and distribute meeting minutes timely and efficiently.
Strong proof reading and document formatting skills
Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
Ability to work independently and exercise sound judgment.
Must be proficient in Microsoft Office Suite (Outlook, Work, Excel, Power Point, Teams and or Zoom)
SPECIAL REQUIREMENTS
Bilingual ( English/ Spanish or English/ Creole) preferred
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