Administrative Assistant to Academics

General Job Description

Act as liaison between the Academic Department and the faculty, staff, and University community. Assist with researching and compiling documentation as directed for accreditation. Maintain and distribute the Academic department personnel's schedule as required. Assist with scheduling, coordinating, attending, taking notes, and compiling minutes from Academic events and meetings such as PAC, Curriculum, Assessment, departmental, and staff meetings. Maintain and order office supplies for the VPAA's Office. Assist with maintenance of faculty files and credentialing documents. Coordinate and track various academic document collection and storage. Run routine reports. Assist with other special projects as needed. Extensive use of student database, accreditation software, learning management system, and expertise with Microsoft Office suite (especially Word, Excel, and Outlook) will be required.

Daily Responsibilities:

Answer telephone calls in a timely manner and forward messages to recipients

Prescreen and review faculty documents and qualifications

Ensure the faculty paperwork are completed and are in compliance with accreditation standards

Update and audit electronic faculty files and faculty database

Run routine reports and disseminate information and updates daily

The Administrative Assistant performs routine clerical and administrative duties and assists in the coordination of general office functions.

Responsibilities include, but are not limited to

• Assistance with campus administrative functions
• Assistance with answering phones
• Assistance with events planning

Qualifications

• Must have knowledge of Word, Excel, Outlook
• Works well under pressure, multi-tasking, and a team player
• Excellent spoken and written communication skills.
• Strong interpersonal skills.
• Candidate must have a Bachelor's Degree from a 4 -year college or university; and 1-2 years related experience and/or training; or equivalent combination of education and experience.