JobsAdministrative AssistantUnited StatesAdministrative Assistant
SOCOTEC
Posted 2 days ago · Jobs at SOCOTEC
Administrative Assistant
SOCOTEC · East Farmingdale, New York, United States
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In short
The Administrative Assistant will review, format, and organize field reports from inspectors and engineers for client delivery. They are also responsible for maintaining digital files and managing reports within internal systems.
What they're looking for
MUST-HAVE SKILLS
ALSO MENTIONED
Candidates must have strong attention to detail and proficiency in Microsoft Office applications. Previous experience in an office setting and familiarity with construction or engineering reports are considered a plus.
About the employer
SOCOTEC
Building trust for a safer and sustainable world
SOCOTEC ranks in the Top 10 Best Workplaces® 2025 (category: >2500 employees) and is once again certified Great Place to Work® in 2025, across 18 countries! SOCOTEC offers its clients and partners services throughout the entire life cycle of built assets to ensure compliance, extend their lifespan, improve technical, energy, and environmental performance, and ultimately guarantee people’s safety.
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As an independent trusted third party, SOCOTEC relies on 6,500 technicians and engineers across France, recognized among the best in risk management and technical consulting. Joining SOCOTEC means becoming part of a community of 14,000 experts based in 26 countries, all ready to take on challenges in the fields of Testing, Inspection, and Certification (TIC) in construction, infrastructure, and industry. Joining us means giving purpose to your career and contributing to the ambitions of a fast-growing international group that has always placed people at the heart of its operations. Our project is ambitious, and our collective energy is our strength! Together, we build trust for a safer and more sustainable world. Let’s SOCOTEC Come live a unique experience with us and help grow SOCOTEC, the leading expert in asset integrity for construction, infrastructure, and industry! Join us and experience the SOCOTEC journey!
- INDUSTRY
- Environmental Services
- COMPANY
- Privately Held
- FOUNDED
- 1953
- HEADQUARTERS
- Guyancourt, Saint-Quentin-en-Yvelines
- SIZE
- 10,001+
- OFFICES
- 10 on LinkedIn
- OPEN HERE
- 2 roles
KNOWN FOR
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Questions about this role
- Is this SOCOTEC role remote?
- Tagged on site.
- Does it sponsor visas?
- Listed as no visa sponsorship.
- What experience does it ask for?
- Listed as 0-2 years.
The posting, in full
SOCOTEC is a provider of niche consulting services within the architecture, engineering and construction industries focusing on high-performance buildings and specialty structures. Through an integrated, holistic approach, our professionals provide solutions for building envelope, energy efficiency, sustainability, code advisory and construction advisory projects.
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Company Description
SOCOTEC is a provider of niche consulting services within the architecture, engineering and construction industries focusing on high-performance buildings and specialty structures. Through an integrated, holistic approach, our professionals provide solutions for building envelope, energy efficiency, sustainability, code advisory and construction advisory projects.
SOCOTEC’s combination of expertise, experience and methods are increasingly recognized as best-in-class fueling significant growth.
SOCOTEC is proud to announce that it has been officially certified as a Great Place to Work by the renowned global authority on workplace culture, Great Place to Work®.
Job Description
We are looking for a reliable and detail-oriented Administrative Assistant to support our team by helping process and organize field reports from inspectors and engineers. You’ll be responsible for reviewing, formatting, and preparing reports to send to clients—making sure everything is accurate, professional, and ready to go.
Key Responsibilities:
- Review submitted reports to ensure they’re complete and properly formatted
- Organize and compile reports into final packages for client delivery
- Follow up with staff if information is missing or unclear
- Maintain organized digital files and records
- Upload and manage reports using our internal systems and software
Qualifications
- Strong attention to detail and organizational skills
- Proficient in Microsoft Word, Excel, and Outlook
- Able to type accurately and manage repetitive tasks
- Good time management and ability to meet deadlines
- Clear and professional communication skills
- Strong written and verbal communication skills
Bonus Skills:
- Previous experience in an office or admin setting
- Familiarity with Engineering, construction or inspection reports
- QuickBooks experience a plus.
Additional Information
Location: Farmingdale, NY
Full Time: In-Office 5 days a week
Your information will be kept confidential according to EEO guidelines.
For more information, please visit www.socotec.us
SOCOTEC is an Equal Opportunity Employer.
Department: US - Corporate Admin
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