JobsAdministrative AssistantUnited StatesAdmin Assistant
BROWN HARRIS STEVENS RESIDENTIAL SALES LLC
Posted 3 days ago
Admin Assistant
BROWN HARRIS STEVENS RESIDENTIAL SALES LLC · Town of Amherst, New York, United States
In short
The Admin Assistant will provide comprehensive administrative support to agents, including managing communications, processing mail, and coordinating marketing materials. They will also act as a liaison between departments and ensure all work products meet organizational standards.
What they're looking for
MUST-HAVE SKILLS
ALSO MENTIONED
Candidates must have 2-3 years of administrative experience, preferably in real estate, and possess high proficiency in MS Office products. An associate or bachelor's degree is preferred, along with strong organizational and interpersonal skills.
About the employer
Brown Harris Stevens
It takes agents with a #masteryofthecraft to make your goals a reality. · hiring as BROWN HARRIS STEVENS RESIDENTIAL SALES LLC
Brown Harris Stevens (BHS) is one of the most prominent privately owned real estate firms in the world. Established in 1873, BHS has historically dominated the luxury, high-end market. With more than 2,300 agents across the East Coast, the company oversees the sale of marquee properties worldwide, including property management and new development marketing, from its headquarters in New York City and its offices throughout Connecticut, Hudson Valley, New Jersey, the Hamptons, Palm Beach, and Miami. Learn more at www.bhsusa.com.
- INDUSTRY
- Real Estate
- COMPANY
- Privately Held
- FOUNDED
- 1873
- HEADQUARTERS
- New York, New York
- SIZE
- 1,001-5,000
- OFFICES
- 24 on LinkedIn
KNOWN FOR
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Questions about this role
- Is this BROWN HARRIS STEVENS RESIDENTIAL SALES LLC role remote?
- Tagged on site.
- What does it pay?
- The posting lists $50,000–$55,000 a year.
- Does it sponsor visas?
- Listed as no visa sponsorship.
- What experience does it ask for?
- Listed as 2-5 years.
The posting, in full
Create a collaborative environment as a liaison between Agents and Departments within the organization, including Accounting, Marketing, Human Resources, etc. Accurately prepare and copy board packages as instructed by Agents. Provide administrative support to Agents, which includes generating letters, copying, faxing, assisting with mailings, etc.
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- Create a collaborative environment as a liaison between Agents and Departments within the organization, including Accounting, Marketing, Human Resources, etc.
- Accurately prepare and copy board packages as instructed by Agents.
- Provide administrative support to Agents, which includes generating letters, copying, faxing, assisting with mailings, etc.
- Assist Agents with uploading photos for their listings, running credit reports, and responding to general client inquiries.
- Run daily listings search for Agents and email to all daily, by 9:00am.
- Order/track business cards and name plates for all Agents.
- Coordinate and track all advertising loans between Agents and Marketing.
- Process mail, and create the mailing tracker to be sent to Marketing
- Proof read all deliverables, communications, etc.
- Ensure consistency and standards are met on all work products.
- Maintains the Agent mailbox directory.
- As needed, format and produce production-ready marketing pitching materials for client and prospect presentations, and assist with presentations maintaining overall presentation quality, accuracy, and integrity.
- Provide back-up administrative support as needed.
- Assist with special projects as needed.
- Professional and courteous demeanor with exceptional communication, customer service and interpersonal skills required.
- Must possess a high degree of proficiency with MS Office products including Word, Excel, Access, Power Point, PDF Converter, and Outlook.
- Ability to learn and demonstrate excellent working knowledge of Real Plus.
- Must be able to maintain the highest level of confidentiality. Ability to handle sensitive material concerning the organization.
- Strong organizational/time management skills required. Ability to handle multiple tasks simultaneously and meet designated deadlines.
- Associates or Bachelor’s degree preferred
- 2 years or more of real estate or related industry experience highly desirable.
- 2-3 years of administrative support experience required, preferably in Real Estate or Sales environment.
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